Microsoft Lists forms: What's New

Microsoft Lists forms help you get the specific details you need from various people and groups, without overexposing your full list and list details.

With these improvements, you can create more dynamic, customized, and efficient forms, helping to streamline your workflows and gather more targeted data - and they look beautiful and load and submit quickly.

Let's explore these updates in detail – first in a short demo video tour, and then more details below. Watch now: 

Seamless creation of forms with more customization 

Quick Creation of List Forms from Lists home, SharePoint, and the Lists app in Teams 

Creating list forms has never been easier, or more integrated. Now, users can get started with a form without first needing to create a new list. As you create your form from Lists home, SharePoint, or the Lists app in Teams, the underlying list for responses is created automatically behind the scenes. This seamless process saves you time and effort, allowing you to focus on collecting and managing your data. 

The new start experience now includes the ability to jump right into creating a Lists form, which creates a new list in the background automatically as you design and build the form.

Conditional Branching 

Make your forms smarter and more dynamic with conditional branching. This feature allows you to show or hide questions based on previous answers, ensuring respondents only see questions relevant to them. This not only improves the user experience but also helps you collect more accurate and targeted data.

Conditional branching in Microsoft Lists allows you to design the submission experience, to collect certain data based on the choices selected as the submitter makes their choices.

Logo Support 

Brand your forms with your organization's logo. Adding a logo to your forms not only makes them look more professional, but it also reinforces brand identity. 

Microsoft Lists forms now allow you to add a custom logo or branding element.

Create more relevant forms with additional field types  

Microsoft Lists forms now support additional fields (column types) that you can add and use within your forms.

Note the image above and the corresponding numbers to indicate new supported field types:  

1. Location

Collect location data with support for location columns on forms. Whether you're planning events, managing inventory, or tracking deliveries, this feature ensures you have accurate location information at your fingertips. 

2. Image

With image column support, you can now include images in your forms. This is particularly valuable on mobile browsers, where the form can access the device camera for quick image capture and upload. Ideal for audits, visual surveys, product feedback or any form where images can enhance the data collection process. 

3. Lookup support

Enhance your forms with lookup columns, enabling you to pull in data from other lists. This means that values from a column in another list can be displayed as choices on your form. This feature is particularly useful for creating relationships between different datasets, ensuring your forms are always populated with the most current information. However, please note that currently respondents need at least read access to the underlying source list to see and select the options. 

4. Attachments

Need to collect files or documents from your respondents? No problem! Our new attachment field support allows users to upload files directly to the form. This is ideal for scenarios like job applications, project submissions, or any situation where additional documentation is required. 

Enjoy greater control over your forms with additional settings Get Notifications for new form responses

Choose to be notified the moment someone submits a response to your form. This feature ensures you stay on top of your data collection and can act promptly on new information, making your workflow more efficient and responsive. By default, this setting is turned off, but you can subscribe to the forms for which you wish to receive notifications. 

 

Allow single/multiple responses per user, per form

Our new response settings provide you with control over how many times a user can respond to your form. You now have the option to permit either single or multiple responses per user, offering greater flexibility. This feature will be available shortly. 

 

Schedule when form submission starts and when it ends

Timing is everything! With the new scheduling feature, you can set specific start and end dates for your forms. This is perfect for time-sensitive surveys, event registrations, or any scenario where you need to control when your form is available to respondents.

New notification features of Microsoft Lists forms: 1) Email notifications, 2) Limiting the number of responses, and 3) Setting the start and end times for form submissions.

Additional Lists improvements 

Link unfurling in Microsoft Teams 

Links to Lists, list items, and Lists forms will display richer details such as title and path when shared in Teams chats and channels. This new feature will enhance collaboration by making it easier for users to recognize specific List link types, in addition to viewing the title and path. 

When sharing various elements of Microsoft Lists within Microsoft Teams, there is an improved preview and linking to the Lists element - known as unfurling when links resolve to a more visual preview.

Hide collaborators 
Based on customer feedback regarding privacy, admins can run the PowerShell command Set-SPOSite -Identity -HidePeopleWhoHaveListsOpen $true to disable this feature on a per-site collection basis, so users cannot see who is working on the list at the same time AND the lists still support co-authoring capabilities, just minimizes the visibility of your co-authors on that sites' lists. Learn more.  

In the end... 

We hope you are as excited as we are about these new features rolling out! Try them and see how they can transform your data collection and management processes. Our team is continuously working on new features and improvements to make Microsoft Lists forms even better. Stay tuned for more updates, and don't forget to share your feedback with us. Your input is invaluable in helping us shape the future of Microsoft Lists.  

• Visit the Microsoft Lists resource center: https://aka.ms/MSLists 
• Submit feedback: https://aka.ms/MSLists/Feedback 
• Discover help and 'how to' content: https://aka.ms/MSLists/Help 

Enjoy, sahilbaid