Universal Print secure release with QR code now on iOS and Android

Universal Print secure release with QR code now on iOS and Android.

Secure release helps maintain user privacy and reduce waste and cost from unnecessary printing by holding print jobs until users are at the printer. Universal Print secure release with QR code is now supported on both Android and iOS.

Security for a fraction of the cost with secure release with QR code

Microsoft understands that security and privacy are top concerns. When it comes to printing, organizations want to prevent the disclosure of sensitive information at the printer, which can happen if a document is printed before a user is at the printer to collect it.

This is where secure release comes in. Secure release is the ability to prevent a printer from printing a document until the user goes to the printer to “release” it. Not only does secure release provide security and privacy benefits, it also reduces waste and cost from uncollected printouts.

Unlike other secure release solutions like badge release, which require high-end printers and badge readers, QR code release works as long as your end-users have the Microsoft 365 app on their mobile devices and are authenticated to Microsoft Entra ID (Azure AD).

How it works

To enable secure release with QR code for any printer in the organization, the IT administrator must configure the release type for the printer (i.e., “QR code”) in the Universal Print portal. This generates a QR code for the printer, which the admin then attaches to the physical printer.

Universal Print Admin Portal on a printer's properties page. In the Job Release options, there is a radio button group with the options Direct Print and QR code. A QR code with the printer's information is below.

Once configured, people in the organization can send print jobs to the configured printer, and release the print job by scanning the QR code on the printer with the Microsoft 365 app.

Full instructions for how to enable the feature can be found at Secure Release with QR Code.

More information about Universal Print can be found at print.microsoft.com, and learn how to get started with Universal Print. Or visit Get to know Universal Print for a quick 10-minute interactive walkthrough of the service and employee experience.

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