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Microsoft To Do vs Outlook Tasks
Is Microsoft To Do replacing Outlook Tasks? Or how do they work together? Is Outlook Tasks being retired? I'm a Technology Adoption Analyst who co-leads our Champions program and we want to make sure...
WillDeHaan hey, good questions
Why are there 2 places for To Do tasks?
Outlook tasks have been around for a long time and there would be users who still use it and the features are slightly different.
Is there a best practice or best overall tool to use for this? Is To Do a better tool to push to our end users since it integrates with Planner and Teams and Outlook?
I'd be promoting To Do for individuals.
- It has its own handy features (lists, grouped lists, smart lists, list sharing, tags, recognised dates, My Day etc)
- It's integrated with Microsoft Teams
- It surfaces your Planner items
- It surfaces flagged emails
- It has a dedicated app with mobile widgets
Apologies for also jumping in on this conversation. I'm a GTD user, and struggle with the syncing of paper (for writing notes at meetings, even online meetings) and electronic (Outlook calendar and email). I live using my calendar, everything I do is time bound, including tasks. I've never used Outlook tasks because I didn't have the patience to figure out how to easily turn a time bound (not necessarily start or end date constrained) task into a calendar entry in order to process it amongst everything else. I was hoping ToDo might be better at this, but in the very short time I played with the mobile app, I figured it wasn't any better. I'm about to invest in some material from the GTD shop on setting up one or the other, but I don't know which one to invest in. Neither of them are even close to say Nirvana but that's for another day.
SteveR750 There have been posts out there about using To Do and GTD together like this one: Request to support Getting Things Done (GTD) workflow - Microsoft Community Hub
Using hashtags and list groups can get you there. You can also sync categories with Outlook to add another layer of sorting.
Personally, I'm jealous of anyone who can stick to it! I've tried a few times to get into a good routine but my workflow's a bit more of a hybrid at the moment.
