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Microsoft To Do vs Outlook Tasks
Is Microsoft To Do replacing Outlook Tasks? Or how do they work together? Is Outlook Tasks being retired? I'm a Technology Adoption Analyst who co-leads our Champions program and we want to make sure...
WillDeHaan hey, good questions
Why are there 2 places for To Do tasks?
Outlook tasks have been around for a long time and there would be users who still use it and the features are slightly different.
Is there a best practice or best overall tool to use for this? Is To Do a better tool to push to our end users since it integrates with Planner and Teams and Outlook?
I'd be promoting To Do for individuals.
- It has its own handy features (lists, grouped lists, smart lists, list sharing, tags, recognised dates, My Day etc)
- It's integrated with Microsoft Teams
- It surfaces your Planner items
- It surfaces flagged emails
- It has a dedicated app with mobile widgets
I wanted to add my concern for the advanced user in case they do shift to To Do and eliminate Outlook tasks. I know this may not happen, but I wanted to be a voice for the many advanced users I have taught over the years that use OneNote task integration extensively as well as the advanced options in Outlook Tasks. (I cannot live without reminders for my tasks with a date option, as that helps me when I take notes; I always choose custom for my Outlook tasks within OneNote, so I can use the reminder option because I need reminders!) I will look around and see if there is somewhere else I can express this concern as well.
I now only see TO DO. Since a few months I combined using Outlook Tasks with the TO DO app. I like TO DO for regular daily use. One thing TO DO lacks is the possibility to add e-mails as files. You can only upload files from your computer. I work with a shared mailbox and reminders/flags in the shared mailbox do NOT appear as reminders in mij TO DO (as this appears to be only linked to my personal mailbox). As a work around I dragged the e-mail manually to the Outlook task I created in TO DO. Now that Tasks in Outlook is discontinued, this option does no longer exist. Very annoying.
Petra-Van-Horen I can see why you would use Outlook Tasks for that. If you want to revert back, this link had some info that could help: https://answers.microsoft.com/en-us/outlook_com/forum/all/how-do-i-change-back-to-outlook-tasks-from-the-to/4558977a-57a1-4669-bf5d-b8e700f34cf1
- Thank you! Problem solved.
