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Microsoft To Do vs Outlook Tasks
Is Microsoft To Do replacing Outlook Tasks? Or how do they work together? Is Outlook Tasks being retired? I'm a Technology Adoption Analyst who co-leads our Champions program and we want to make sure...
WillDeHaan hey, good questions
Why are there 2 places for To Do tasks?
Outlook tasks have been around for a long time and there would be users who still use it and the features are slightly different.
Is there a best practice or best overall tool to use for this? Is To Do a better tool to push to our end users since it integrates with Planner and Teams and Outlook?
I'd be promoting To Do for individuals.
- It has its own handy features (lists, grouped lists, smart lists, list sharing, tags, recognised dates, My Day etc)
- It's integrated with Microsoft Teams
- It surfaces your Planner items
- It surfaces flagged emails
- It has a dedicated app with mobile widgets
Yes, "New Outlook is a DISASTER". Period! I don't want to see sent items in the inbox folder and the list goes on. Also, it looks like MANY of us still struggle with which to use, Tasks, To Do, Planner, Lists, Etc. Please bring back Wunderlist AS IT WAS. It did everything Microsoft To Do/Lists/Tasks/Planner does, in one program accessible on/offline.
Hi Will,
Late to the party on this but as another contributor said I think its a case of picking what suits your workflow and ultimately they can all work together and complement each other.
I try and maintain (and largely fail) to operate inbox to zero in my Outlook. I use flags for scheduling time to respond to emails, I create reminders/tasks directly in my Outlook Calendar, and I use MyDay in To-Do to manage my working day - I find it a good way to cut out the noise and focus on tasks for the day at hand. I also like that I can type a task with a description that will shedule it for you in To-Do e.g. "Do this task at 3pm on Monday" and it will schedule it.
Hope this perspective is useful - feel free to reach out if you'd like to know more.
