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MarionPeterson's avatar
MarionPeterson
Copper Contributor
Jan 15, 2025

Pricing to have one user with Microsoft Access

We are a small non-profit that has just been approved for the Microsoft Non-Profit program. We need one computer to have Microsoft Access for our library database. We are having trouble interpreting the pricing. Can we pay for only ONE user to have Access or do we have to pay the fee for every user even though they won't be using it? If we are charged for every user, we are going to need to reconsider this program as it will be much more expensive than the Microsoft business account we currently use. 

Is there someone in this forum who can help? 

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  • TiffianyLaw's avatar
    TiffianyLaw
    Icon for Microsoft rankMicrosoft
    Jan 21, 2025

    Hi Marion,

    Thank you for your question. I hope I can provide some clarity for you. If you've been approved for Microsoft Nonprofit Granted Offerings, you will have access to 10 Microsoft 365 Business Premium licenses. Microsoft Access is included in these licenses. This means that if you have a Microsoft 365 Business Premium license, you will have access to Microsoft Access.

    For non-profits, Microsoft offers special pricing and discounts. However, the pricing structure typically requires that each user who needs access to Microsoft 365 services, including Access, must have a license. This means that if you need only one user to have Access, then that one user will need to be assigned a Microsoft 365 Business Premium license.

    Lastly, I want to mention just as an FYI - Microsoft Access is PC only.  This means that Access is only available for computers running the Windows operating system. There is no version of Access for operating systems like macOS, Linux, Android, or iOS.


    I hope this answer helps!

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