Forum Discussion
New Stream Web Part - Source > Folder > From Sites > Only shows recent shared libraries
The new Stream (on SharePoint) web part just hit my org's tenant. When you add the web part to the SharePoint page, there are several source options: Videos on this site, Folder, and Single Video.
When you select Folder as the source and the Select Folder button, it gives you the option to select Your Organization, OneDrive, Site, and From sites.
Here's the problem I'm running into: When you select From sites, it only allows you to see the Shared (Doc) Libraries you have accessed most recently and is limited to 12. If the Shared (Doc) Library you need is not shown, you have to:
- Stop editing the SharePoint page
- Navigate too and open the Shared (Doc) Library where the video file(s) live
- Wait a few minutes
- Go back to the SharePoint page you were editing and hope the Shared (Doc) Library shows up when you select From sites.
The workaround "works" but it isn't a great experience for the end user. Is there any other way to get the ability to search for the Shared Library?
DebarayMicrosoft
We do understand that picking up the right set of videos is getting painful, especially when the picker is not functioning the way it should have been. Thanks for highlighting these as this helps me note down the gaps and prioritize them accordingly. We are currently investigating as to why is the picker not showing all the sites and just limiting to 12 recent ones. Additionally, the folder picker is designed in a way to show folders only, we are also starting to explore different ways for showing information on folder content inside the picker for user awareness.Debaray The biggest limitation for the new Stream webpart is that you can't filter by metadata which makes it completely unusable across our tenant. Until this functionality is introduced, we are forced to use the HCWP. Really hoping you can add this in the near future (I still can't believe it didn't have this ability from day one).
The other key missing capability is that you can't bring back videos from more than one SharePoint Site, or all sites within a Hub Site. Again, these are things we absolutely need.
- DebarayThanks for your feedback here!
We do understand the need for metadata filtering in the web part. However, this functionality is present in Highlighted content, and we recommend you use the same, given that inline playback for HC web part is going live soon.
The new Stream web part is designed for scenarios where videos are present in folder structure (which is most likely to occur after migration if not yet) and hence, we're not planning to build another Highlighted content web part in the new Stream web part.
Feedback noted about the ability to select multiple sites 🙂
Is this resoved?
when i try to point to folder in site where page exists, it shows videos. But page exists in subsite and trying to point o root library, it doesnt show any videos and says list doesnt exist error.
New Stream web part just reached our tenant. When I choose OneDrive as the source and navigate to a folder that I know has videos in it, none of my videos show up. Any thoughts (I've tried multiple folders with different video types? TIA
Kelly_Meyer I think it's a bug and it's happening when you select Site > Doc Library on the site as well. I know there are videos in this Doc Library. Even though nothing shows, when I click on the Select button, all the videos in that Doc Library show.
KatherineS-Q Oh how stupid is that
. And in case I might help you in return, you noted in an earlier post "It doesn't allow you to select the site and then the document library on that site. It just shows the most recent document libraries that you have accessed." I agree this web part can use many improvements, BUT if you do manage to find your site listed in 'From sties' and it's showing the wrong document library, you can click on the breadcrumb to go up a level and then all the libs do show up. I suppose Shared Docs is the default. Nothing intuitive about using this web part at this point...
Thanks again!
- This is also a problem for my organization. In many cases, the person who is placing a video on a SharePoint page may not even have access to the site in which the video is stored, so there is no possible way for them to get that site through most recent. Was really hoping for the option to add "from a link" like other web parts do.
- Tasmania and KatherineS-Q - help me out with understanding your use cases for why a user might need access to a video to post on a SharePoint page without having access to the location the video is stored? Videos should be stored where they are used. That means that if the video is being displayed on a SharePoint site web page, that video should be in that site's library. That is a SharePoint best practice. Just like any Office or PDF files that you link to on a web page are stored in the Documents library of that site. If they aren't, then the content author normally has access to the files on the other site they are stored on.
I am pretty sure that if you want to get a site to appear in the web part you may need to favorite that site - not pin it. This is a common problem with finding other types of files also. Note though . . . if you do not have access to the site where that video file is stored, then you will never see it to be able to Favorite it or to link to it. SharePoint permissions only allow you to see what you have access to at least view.It doesn't allow you to select the site and then the document library on that site. It just shows the most recent document libraries that you have accessed. Following or pinning the site wouldn't help with the current option available. In order for the document library to show up under Recent, you would have to save the draft of the page, navigate to the document library where the video lives and open it, wait a few minutes, go back to the page you were editing, put it back in edit mode, select the edit web part icon for the Stream web part, select From sites, and then pray the document library shows up under Recent, so you can select the document library where the video(s) live. That's a lot of steps and will create a lot of confusion for your everyday SharePoint site admin/owner.
AnubhavNigamWe are investigating this further. However, an easier way to have that document library always available in the list of sites is to "Pin" that document library to quick access.Hello AnubhavNigam,
With the Stream web part, pinned document libraries do not show; just Recent and Teams. This means the workaround does not work with the Stream web part.
Pinned document libraries show when moving files that live on SharePoint/OneDrive like this:
- Same issue here. Very frustrating.
- This is a pain point for us too. Also see this in other parts of SharePoint such as the Move To/Copy To actions. Hopefully Microsoft will fix this issue with the new Stream Webpart and other places.
- This hasn't hit my tenant yet. . . so I'm wondering if it works like anything else in SharePoint when you want to select from another site. . . did you happen to have the site favorited before you started? If not, I guess it is only pulling recent site libraries.
