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How to add events to a Teams calendar without sending out a mass invite to all users
Hi All, Just had the functionality to add a Calendar as a Tab to a Microsoft Team. We were hoping to use this to track days off (as all day 'free time' events with no attendees), and to schedule...
- We needed the same thing and what works for us is the following:
1. Create a sharepoint page and add the group calendar to that page.
2, Create a new tab in the channel that links to the sharepoint page you just created.
Instructions for those 2 steps are here: https://www.youtube.com/watch?v=i543O6vMNt4&t=1s
Then users need to use Outlook to add events to the group calendar. Everyone will see the events, they'll appear on the sharepoint page, but no one receives any meeting invites or notifications at all.
We needed the same thing and what works for us is the following:
1. Create a sharepoint page and add the group calendar to that page.
2, Create a new tab in the channel that links to the sharepoint page you just created.
Instructions for those 2 steps are here: https://www.youtube.com/watch?v=i543O6vMNt4&t=1s
Then users need to use Outlook to add events to the group calendar. Everyone will see the events, they'll appear on the sharepoint page, but no one receives any meeting invites or notifications at all.
1. Create a sharepoint page and add the group calendar to that page.
2, Create a new tab in the channel that links to the sharepoint page you just created.
Instructions for those 2 steps are here: https://www.youtube.com/watch?v=i543O6vMNt4&t=1s
Then users need to use Outlook to add events to the group calendar. Everyone will see the events, they'll appear on the sharepoint page, but no one receives any meeting invites or notifications at all.
randoman hi there, how do we use Outlook to then add the event to the group sharepoint calendar? When i try to do that, it is just normally creating events for outlook, not the calendar in sharepoint. There doesn't appear to be an option to choose that calendar, only adding a teams or zoom meeting. Whenever i add meetings for the new calendar, it still makes posts about it in the 'post' tab - is there a way to stop it from doing that?
randoman
Thank you for this. Just to confirm, does anyone receive an email from the creation, deletion or update for an event?
- Thank you, Rando! 10 months later I'm noticing this reply. Going to try your suggestion! 🙂
- Just wanted to add that this overall worked great. I have created the calendar and am able to add appointments to it. Creating appointments did not notify anyone.
However, I did want to notify 2 people of an event, so I created a meeting and added those people to the meeting. The meeting added the Teams Member list to the meeting automatically and, even after I deleted it from the "Send to" field, everyone on the team was notified.
