Forum Discussion
{Question / Suggestion} - Is there a way to email files or links directly from Teams?
Hello! I am wondering if there is a way from the Teams desktop app to select a file and either email the link, or a current copy of the file, directly to an email address? This could be usef...
AlexB42 I may be missing (part of) the point here, but since files in Teams are actually stored in folders on SharePoint, I would have assumed that you can share a link directly from Teams, or at least share it directly from SharePoint?
I've done direct sharing from SharePoint and OneDrive and the target receives an email that will allow them to view, download, and/or edit the file depending on your settings.
If you need to share files outside your organisation, that will be a SharePoint setting, I presume, since files in Teams are stored there, as mentioned above.
Let me know if I've misunderstood the problem.
The simple question is, using Outlook, can I not email a file that is stored in Teams to an outside party?
Disclaimer : I do not work for Microsoft, just an app user.
I assume by outside party you mean someone who is not a member of the Team where the document is stored. My personal experience is that:
- in Teams: share links to document to either ppl in the Team or outside of it: Select the doc in teams from radio button, click on the 3 dots to the right of the doc name, copy link. As the menu opens to confirm copying of link, you can select who to share with: ppl with existing access, specific ppl etc.. click Apply. If specific ppl is selected type in their e-mail addresses. you can allow editing of file or not.
- In SharePoint (SP): open the file posted in Teams in SharePoint (same 3 dot menu, further down "open in SP"). In SP select the file and click on the Share button, similar choices to share within the Team or outside.
- You can open the file in the Desktop Application from either Teams or SP - in the app File menu, Share, there is an additional option (not existent in Teams or SP - at this time anyway) to Send a copy.
Hope this helps, I am learning as I go along.
Cheers
