Forum Discussion
Teams Meeting recordings not accessible to invitees
Teams meeting recordings (OneDrive) for scheduled meetings are not being shared to all invited. Instead, the file is only being shared to people who attended the meeting. I've tested this a few tim...
Hello,
It seems to me that the way recording sharing works is explained in details here:
https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change#permissions-or-role-based-access
In the FAQ it is summarized like this:
For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
Alberto Schiavon , if you are suggesting our issue is related to external users, I can assure you this is not the case. The behavior described in Microsoft documentation is not the actual behavior. Our issue is similar to Nicole1677. I just investigated another meeting and found these disparities:
- 115 users invited (all internal employees with at least E3 licenses).
- 79 users attended the meeting (confirmed by Teams reporting)
- 87 users were given automatically given view permissions to the meeting recording file in the recorder's onedrive
- 28 of the 36 that missed the meeting did not get access to the file at all even though they were on the invite.
One thing to point out is that the 115 users were invited as part of a Mail Enabled distribution group. I have not yet investigated if this is at all related (vs the outlook/teams invite including every 115 people individually). We use distribution groups all the time for inviting large groups/divisions to meetings so I hope this is not related.
Could then be related to the fact that the invitation was sent to a distribution list?
This Microsoft document says: "distribution lists aren't supported methods for assigning SharePoint permissions."
https://support.microsoft.com/en-us/office/sharepoint-invitation-sent-to-a-distribution-list-works-for-only-one-user-4e1f9710-750e-4f5f-b63d-615665ee6773
