Forum Discussion
Sharing lists with others outside your organization
I recently decided to finally move from Wunder to To-do .
It is a work account but I also have some personal lists to share with my wife (Ie.g. groceries).
How do I share lists with her? if I invite her she gets an error as she is not part of my work organization /group.
Do I need two separate accounts or something (ugh) - how would that work in the app?
Hi TQFord & all,
Actually, it should work by now.
I think these two settings have to be considered1. Exchange Admin Center
Make sure that the Individual Sharing option is enabled (share with all domains + anonymous).
Exchange Admin Center > Organization > Sharing > Individual Sharing2. Microsoft 365 Admin Center
Make sure that your partner has the following setting enabled.
Under Settings > Organization Settings > Services > Microsoft To-Do
"Allow your users to join and contribute to lists...."At least these settings work in my test environment.
I hope this helps someone.
Best regards
- Hi everyone,
I was wondering if there is a definitive answer to this question. As far as I have researched, sharing To-Do Lists with external users is not possible. Even if both accounts are licences Microsoft 365 Users in different Organiziations.
Source: https://m365admin.handsontek.net/your-to-do-users-will-no-longer-be-able-to-join-shared-lists-from-consumer-accounts
Quote:
"Can I share my task list with users outside my organization?"
"This is not allowed at the moment. This will continue to remain the same."
joao ferreira: It is really frustrating that this feature is not possible between two paid and licences users. Is there any reason or explanation for this?
Kind regardsBen-Abed It used to be possible, now it is not. Very unfortunate.
My wife and I (both homed in different organisational accounts) have just got this working for some personal lists by using a third non-organisational account to create the lists, and sharing them with our org accounts from there.
The process is:
1. Log in to Microsoft To Do with a "personal" (non-org) account
2. Create the lists you wish to share
3. Share and create an invitation link for each list
4. Paste each link into a browser and log in with your own organisational account to join it
5. Switch back to your org account in Microsoft To Do - you should see the shared lists alongside your usual work ones
6. From here you can further share the list with others by copying and sending them the link
This works well for us - we can remain in our org accounts but still share our personal to-do lists without having to switch or use yet another app.
(Hope this helps someone who is also still searching for a workaround and stumbles across this thread!)
Dan
Thanks Dan, your ability to do this must have something to do with your organizations security settings.
I can add the personal list to my corp account and it will be listed there but it does not update.
Never moves past getting list ready. Thanks for sharing.
TQFordYes, I'm the admin (and only member of my org actually
) and don't have any restrictions sharing externally.I see others get stuck on "getting list ready" too (despite being allowed to share externally) - in one thread I found they managed to clear it by moving the order of the tasks in the personal account which seemed to force a sync with the org account.
In another thread, they set up the link via the web version and using the browser's "icognito" mode - I'm guessing that forced a "clean" log in to each account perhaps...
Even if either trick does somehow magically fix things, researching these threads it does all seem a bit flakey...
All the best,
Dan
Dear MS team, I am encountering the same issue. I wish to share my to do list for groceries with my girlfriend and this is not possible. I find it astonishing that in 2022 we cannot share lists with persons outside the organisation. Could you please solve this matter asap? Thank you
- It is Oct 8, 2022 and the ability to share my To Do list with anyone outside my organization STILL does not exist - more than 2.5 years since this post began. Pernille-Eskebo this is unacceptable. We moved our business fully on to the MS suite about 2 years ago - and the inability to constructively collaborate with anyone outside of organization - in terms of shared docs/spreadsheets and now To Do lists has been really disheartening and frustrating. Giving serious consideration to leaving entirely.
KHerold unfortunately it is the Microsoft way. It is very successful with business, but it ignores cross business collaboration. It is highly visible with Teams, too. Try using more than 1 tenant, it’s horrible. I have suggested to MS on more than one occasion to get the internal teams at Microsoft to move to separate tenants so they can feel the pain.
I'm using Microsoft 365 business for personal use and I'm some perfectionist. I'm not using MS To Do and this distorts my experience with online Outlook. Thus, I'm thinking seriously of moving from Microsoft 365 because of this!
- The more I use it the more I realize that Microsoft 365 is not the environment to collaborate with clients/customers/vendors etc. It is quite unfortunate to have all this power with 365 and still have to resort to Google and other online services to actually be able to get things done.
If you haven't already, go vote on this https://todo.uservoice.com/forums/597175-feature-suggestions/suggestions/35681590-share-list-with-people-in-other-organisations
As with everyone here I hate that Microsoft took a fantastic product like Wanderlist and destroyed it !
The ability to share a list with any user with the app installed, irrespective of mail/user account used was superb, we are a small business and more than 70% of users we wish to interact with are gmail users, the product is next to useless now.
Come on Microsoft, you have been promising this, please rescue Microsoft To Do before everyone dumps it......
Best Regards
Nick
ndodayThis is so disappointing of Microsoft. A huge organisation with no doubt millions of subscribers, and yet they can't deliver a development with a product that they promised years ago.
I found a good workaround, if you want to share a list with someone outside your ogranization, let him or her create the list from her side and share the list with you by creating a link and sending it to you via mail or WhatsApp or whatever.
I tried it and worked for me till Microsoft changes their minds about the issue.I hope this solution would help
i found a solution too. I stopped using MS ToDo for family and started using ToDoIst. I now have 2 apps, one for home sharing and one for work. Todoist was easy to integrate to my Alexa shopping list too
