Forum Discussion
How do I book a meeting room for an invite that has been sent to me
We use room resource calendars for our room bookings. Usually we just add the meeting room into the location field or even as a participant and it books the room. When we get meeting invitations...
So I have enabled ProcessExternalMeetingMessages as per below PowerShell commands:
PS> Get-Mailbox "ourroom" | Get-CalendarProcessing |select ProcessExternalMeetingMessages
ProcessExternalMeetingMessages
------------------------------
False
PS> Get-Mailbox "ourroom" | Set-CalendarProcessing -ProcessExternalMeetingMessages $True
PS> Get-Mailbox "ourroom" | Get-CalendarProcessing |select ProcessExternalMeetingMessages
ProcessExternalMeetingMessages
------------------------------
True
Now when external parties invites me to a meeting and I forward this meeting onto a meeting room resource calendar, it accepts the events and replies "accept" to meeting originator, however, I have no indication myself that the event had been accepted by the meeting room calendar.
If I forward it onto the meeting room - the room does not become a participant in my calendar.
If I forward it onto the meeting room AND myself - the room becomes a participant in my calendar, but it says that the meeting room "didn't respond", despite it having responded to the initiator.
I thus have no confirmation whether the meeting room has been successfully booked or whether it was declined due to an existing booking or other policy.
How can I get the resource room calendar to reply to all participants including myself that the room has "accepted" the meeting?
- I really cannot believe that Microsoft have not prioritised correcting this type of problem. It is a major issue. Lets not even mention how difficult it is to chat to users on Teams outside of your organisation.
- I need to have the availability of the meeting room as part of the Booking, and then of course book the meeting room when external user creates a booking. I can't use this solution for local meetings if I can't attach a meeting room to the meeting.
Only the organizer will receive the booking notification, however you can simply look at the meeting room's calendar and see whether it's booked successfully. You cannot have two events, one in your calendar and one in the external organizer ones updated simultaneously, if that's what you are after.
