Forum Discussion
Planner Calendar does not update in Outlook
I recently saw that Planner had Outlook integration now so I decided I would finally give Planner a chance. I created a task in Planner and then I clicked ''add plan to Outlook calendar'', the calend...
I feel so disappointed after reading this thread.
When I discovered that planner could be shown in outlook calendar, I was so pleased, because it would ensure, that people that don't like to use teams and that are connected to several planner, would see their tasks and be reminded what they have to do by what deadline.
I hope that Microsoft will give it a bit more attention.
For planner synch to work you have to add the calendar manually from Outlook.
Steps
1. From Planner ->Add Plan to Outlook Calendar
2. Copy the "ICalendar Link". Do not click on the "Add to Outlook" hyperlink
3. From Outlook -> Calendars ->Open Calendar (from ribbon)->Choose "From Internet"
4. Paste "Icalendar Link"
5. A new Untitled Calendar is created. Synch between planner and outlook works fine
6. Rename Calendar Accordingly
Coder81 can confirm that it does not work well too. Quite unfortunate, started to like how planner helps to organise my tasks but the syncing has issues.
Seems to be a design issue as mentioned https://petri.com/planner-synchronizes-outlook-calendar
Hope that there will be a solution soon.
Coder81 I can confirm this workaround of manually adding the iCal url works as stated in Outlook Desktop as of April 2020. You still need to Refresh to see the updates. It is an unfriendly hack though. The integration is one way. Editing the events in desktop does not affect the Plan, but also does not tell you it isn't affecting the plan. Refreshing doesn't revert your changes to show you the real plan. You need to make a change to the item in the plan then refresh outlook to get it to revert. This is likely due to it being just a iCalendar subscription.
A new plan creates a whole "group" with email and calendar and everything. Why can't the Plan control a real calendar?
Planner is so close to being amazing and it's really calendar that is lacking.
I also got very excited about this but it still does not seem to update in a timely fashion for me either..
We are firmly entrenched in the O365 environment and while I am working hard to use the tools and integration options offered there is still a long way to go in Teams and in general. I was excited to be able to use this Trello-ish option but I don't want email notifications of dates, just show it on my calendar and update it in a reasonable time frame. The idea of "publishing" a static calendar that needs to be dynamic by nature just doesn't meet the needs of the modern office environment.
If you follow the latest suggestion, that is to add the iCalendar link directly instead of using the Add to Outlook button, it will enable you the possibility to trigger the calendar update.
You just need to click on the "Send / Receive All Folders" on the top left of your window and you will see immediately the changes you have made. It is not a sync per se, but at least you do not have to wait 60 min or so for that.
