Forum Discussion
Group Email Notification of Calendar Changes?
For my test team, I've created a team calendar as a SharePoint list, with Event, Start and End fields, using the "Calendar" view. For change notifications (via email), I set it so all group members ...
Looks like you need to allow external senders to email the group for this to work, as the alert emails come from no-reply @ sharepointonline.com. (Had to add spaces so email address wasn't blocked "for privacy reasons".)
Unfortunately I don't know how to only allow external emails from that sender.
- I think this should be a exchange admin part. And do not know if it is possible at all. I would stay away from groups myself and use teams as main communication. YOu could setup a powerautomate to send a message in teams.
Paul_Keijzers A Teams message is an option, but one of the main goals is not having to maintain a notification list, meaning once someone is added to the team, they'll automatically be notified of calendar changes. When I looked into sending a Teams message to a group with Power Automate, each recipient must be added individually, which would be a maintenance issue. Do you know of another way?
I also really like the built-in SharePoint alerts; they are excellent at showing exactly what has changed.
- Hey, just going back to your original post, is there a reason why you're using a SharePoint list?
You can use channel meetings and the Channel Calendar app to schedule meetings for the team.
Having the "Send copies of team conversations and events to team members' inboxes" option turned on will send them updates if anything changes in the calendar.
But for your question about Power Automate, y go with the option to post in a channel, not in a chat. You'll just need to make sure your team have notifications on for that channel if you want them to be notified. I've also seen options for getting Power Automate to @mention the channel but I haven't tried it myself.
