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How to Add new invites to meeting in teams without sending invite to all existing attendees?
Using the Teams Calendar function: Before a meeting is started, there is a need to add invitees to an existing meeting. Is there way to add the invitee so only the new invitee receives the invitation. Currently, when this function is attempted, all of the invites receive the meeting invitation. If you use Outlook Calendar, it gives you the option to update only the new invitees or all invitees.
I would appreciate any assistance you can provide.
Thanks.
- Hi
The only option is to schedule the meeting through Outlook. Once you schedule the meeting through Outlook with one Organizer of the Meeting and then you want to add another five members Outlook gives you a option to notify only added members or to all the participants.
I don't for see any other option. Or as a Alternative you can schedule a regular Outlook Meeting with all the users and send the meeting link just 5mins before the start of the meeting..
Thats the workaround that can be used.
With Regards,
Satish U
did any of this get resolved in 2025? My team is already tired of endless inbox updates.
Go to your outlook calendar, right click on the meeting, then Open > Open Series, then add the person you want to be included in the meeting. Then send update, and next window will show you an option to send the invite to the new attendees or to all.
Hmmm. My calendar (web-page version, MS 365 enterprise) does not have an Open menu item. If I right click, then edit, then add a person, there is not "Update" option; no box appears to send updates only to added or deleted attendees.
- thanks
unfortunately none of the suggestions help IF the meeting is set in a channel in Teams!!
as the organiser is changed to the team name, and if you create the meeting you are not able to add yourself as a organiser to be able to do the above
very frustrating
- How can i create a discussion in here? I can reply to discussions, but I cannot find any way to start a discussion/ask a question?????
- Ah i see i had to find a community first, thanks!
- this only works if the meeting is NOT held within a channel in a team
Best practice we use is to have a dedicated meetings channel for each team
the meetings are "held" in the meetings channel and it makes it easier to find the recordings if you missed the meeting
Even if i am a meeting organiser, as soon as i add it to a channel - the channel name becomes the meeting organiser and there is not way to change this in either Outlook or Teams
terrible designTrishS66 if the meeting is still to come, you can add a new to be invited person in outlook (either in required of optional). After that you simple opt for only attendees to get the information that are added new (question comes automatically if you resend).
For some reason, when I click SEND having added an attendee, it just sends, to everyone.
Is there a setting for this option of sending only to new attendees?
Thanks
- in my opinion, I need it work like this
as I think attendee should know who will be there,
and which why there is a opinion called "do not forward" as wellAnqB0VVRJMzsO6zV I should not be able to add participants to the meeting without inviting everybody else again? I don't think it should work like that.
" I think attendee should know who will be there"
In some cases yes, in large events it is not very important.
- I agree, as people should always have a choice. like "do not forward", there should be a " do not broadcast"
I'm kind of old school and get used to this setting, not everyone should be
how to solve in microsoft teams meeting that not all attendees receive again the invite if you add a few new attendees?
- perfect, thanks!
- Hi
The only option is to schedule the meeting through Outlook. Once you schedule the meeting through Outlook with one Organizer of the Meeting and then you want to add another five members Outlook gives you a option to notify only added members or to all the participants.
I don't for see any other option. Or as a Alternative you can schedule a regular Outlook Meeting with all the users and send the meeting link just 5mins before the start of the meeting..
Thats the workaround that can be used.
With Regards,
Satish UWell Satish, this is a "fatal flaw" in MS. Microsoft, with this much confusion and requests for help --- why aren't you listening? Using Google docs and scheduling was so much easier!!
First, the proliferation of apps, web page replication is mega-confusing and unnecessary. There's MS teams, that has channels, and desktop app outlook with the built in calendar, that synchs with the web outlook and separate calendar.
Apparently the web interface design team never collaborated with the desktop app design team. Word docs, copy pastes into emails or calendar invitations, or web page sharepoint word files all seriously destroy formatting.
When scheduling meetings, don't most people send a DRAFT agenda? That might need revision several times? IF there is participation and collaboration!!! So how to do that - emails with attachments work. Many of our remote workers can't even use sharepoint!! Calendar does not.
MS - get it together please (literally)
RealTime_M365 After reading all the replies on this page. Is this not possible to add participant in teams meeting which is already created and if its a recurring teams meeting?
- "Thats the workaround that can be used."
Why should there be a workaround for such a simple feature.
Is this a joke?
Why is it impossible to add a participant to a scheduled meeting in Teams. This is crazy. This is insane.
