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timothytrainor's avatar
timothytrainor
Copper Contributor
Mar 07, 2025

MS Outlook connection to gmail via IMAP

It should be possible to connect to gmail via IMAP.

However MS Outlook doesn't let you do this. Instead it makes you login via a web browser and give full permission to your gmail, including the ability to delete all email forever.

Even the MS support crew says that there is no way around this and we must contact gmail for security options.

But going to gmail (Google) and posing a similar question yields the answer:


( THIS PART FROM GOOGLE)

No, you don't need to give permissions to delete all your email to use IMAP in Gmail.  IMAP access is always turned on for personal Google accounts.


Explanation

- IMAP, or Internet Message Access Protocol, allows you to download messages from Gmail to your computer.

- You can use IMAP to view and edit your email in Microsoft Outlook, even when you're not connected to the internet.

- When you delete an email in one place using IMAP, it's deleted in all places.

- To delete emails from the server through IMAP, you can manually move them to the Gmail Trash folder.

(END GOOGLE PART)


Which seems to be correct. So the question is why does MS Outlook require this rather extreme form of permission - and furthermore - why do they not allow a simple IMAP connection to gmail. I know it used to be there.

Kind regards,

Timothy Trainor

  • Hornblower409's avatar
    Hornblower409
    Brass Contributor

    I would suggest buying a license for Office Home & Business 2024.

    https://www.microsoft.com/en-us/microsoft-365/p/office-home-business-2024/cfq7ttc0pbm7

    This gets you a copy of the real, classic, Desktop Outlook 2024. Outlook 2024 is NOT the New Outlook (even though many web sites mistakenly call the New Outlook "Outlook 2024"). Outlook 2024 is NOT the MS365 Classic Outlook (but MS365 Classic Outlook was based on Outlook 2019). Outlook 2024 is the latest in a long line of Desktop Outlooks, from Outlook 2007 thru Outlook 2019.

    You can then use "standard" IMAP to connect to your GMail account and, or course, keep copies of everything on your PC if you wish.

    • timothytrainor's avatar
      timothytrainor
      Copper Contributor

      Thanks for responding.

      Whilst this sounds like a good solution, for me it is too pricey.  I'm not the kind of person who can just fork out $250 USD per seat for my house.

      Also, it doesn't really answer the question of:  how can I make IMAP work in the subscription version?

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