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Freedom76's avatar
Freedom76
Copper Contributor
Jul 18, 2023
Solved

Is the "Share" option only available when an OKR is set to "Anybody can view and align"?

Our organization is trying to setup OKRs for personal development goals, and we only want managers and staff to be able to view specific OKRs they have the permission to see. However we also want managers to be able to share any Objectives, KRs and tasks they create with staff in Teams, but the "Share" option is greyed out when we have permissions set to "Only selected people can view and align".

Is there any way to activate the "Share" option without having to set the OKRS to "Anybody can view and align"? Unfortunately this option makes all OKRs visible for all staff members to see.

Thank you in advance!

  • thiruvenkadamr's avatar
    thiruvenkadamr
    Aug 17, 2023
    Yes, the share option is not available when OKRs or Projects have restricted the visibility into their OKRs or Projects to selected people. When the permissions on an OKR or Project are set to 'Only selected people can view and align', the OKRs or Projects are only visible to the users who have the appropriate access.

    For the above use case, managers could open a detailed view of the OKR or Project that they want to share, copy the URL and share that URL in Teams. In this way, the permissions on that OKR or Project would also be honored and only the users who have access to the OKRs or Projects would be able to view the content.
  • thiruvenkadamr's avatar
    thiruvenkadamr
    Icon for Microsoft rankMicrosoft
    Aug 17, 2023
    Yes, the share option is not available when OKRs or Projects have restricted the visibility into their OKRs or Projects to selected people. When the permissions on an OKR or Project are set to 'Only selected people can view and align', the OKRs or Projects are only visible to the users who have the appropriate access.

    For the above use case, managers could open a detailed view of the OKR or Project that they want to share, copy the URL and share that URL in Teams. In this way, the permissions on that OKR or Project would also be honored and only the users who have access to the OKRs or Projects would be able to view the content.

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