File Plan/Retention Labels cannot be deleted OR found in content explorer
When we try to delete a Purview Records Management > File Plan label (or Data Lifecycle Management > Retention label), we get the following error: "You can't delete this record label because it's currently applied to items in your organization. You can use content explorer to determine which items have this label applied." (see attached image). When we go to content explorer to find the label (in this example, Bank Reconciliations), it doesn't appear to exist (see attached image). We also reviewed our Label policies and Retention policies, and the given labels are not associated with any policy that we can see. So, in result, we cannot clean up File Plan labels since we can't find and remove the association between them and policies / items. Has anyone encountered this error when deleting file plan retention labels, but then unable to find anything the label is associated with?
Unlocking the Power of Microsoft Purview for ChatGPT Enterprise
In today's rapidly evolving technology landscape, data security and compliance are key. Microsoft Purview offers a robust solution for managing and securing interactions with AI based solutions. This integration not only enhances data governance but also ensures that sensitive information is handled with the appropriate controls. Let's dive into the benefits of this integration and outline the steps to integrate with ChatGPT Enterprise in specific. The integration works for Entra connected users on the ChatGPT workspace, if you have needs that goes beyond this, please tell us why and how it impacts you. Benefits of Integrating ChatGPT Enterprise with Microsoft Purview Enhanced Data Security: By integrating ChatGPT Enterprise with Microsoft Purview, organizations can ensure that interactions are securely captured and stored within their Microsoft 365 tenant. This includes user text prompts and AI app text responses, providing a comprehensive record of communications. Compliance and Governance: Microsoft Purview offers a range of compliance solutions, including Insider Risk Management, eDiscovery, Communication Compliance, and Data Lifecycle & Records Management. These tools help organizations meet regulatory requirements and manage data effectively. Customizable Detection: The integration allows for the detection of built in can custom classifiers for sensitive information, which can be customized to meet the specific needs of the organization. To help ensures that sensitive data is identified and protected. The audit data streams into Advanced Hunting and the Unified Audit events that can generate visualisations of trends and other insights. Seamless Integration: The ChatGPT Enterprise integration uses the Purview API to push data into Compliant Storage, ensuring that external data sources cannot access and push data directly. This provides an additional layer of security and control. Step-by-Step Guide to Setting Up the Integration 1. Get Object ID for the Purview account in Your Tenant: Go to portal.azure.com and search for "Microsoft Purview" in the search bar. Click on "Microsoft Purview accounts" from the search results. Select the Purview account you are using and copy the account name. Go to portal.azure.com and search for “Enterprise" in the search bar. Click on Enterprise applications. Remove the filter for Enterprise Applications Select All applications under manage, search for the name and copy the Object ID. 2. Assign Graph API Roles to Your Managed Identity Application: Assign Purview API roles to your managed identity application by connecting to MS Graph utilizing Cloud Shell in the Azure portal. Open a PowerShell window in portal.azure.com and run the command Connect-MgGraph. Authenticate and sign in to your account. Run the following cmdlet to get the ServicePrincipal ID for your organization for the Purview API app. (Get-MgServicePrincipal -Filter "AppId eq '9ec59623-ce40-4dc8-a635-ed0275b5d58a'").id This command provides the permission of Purview.ProcessConversationMessages.All to the Microsoft Purview Account allowing classification processing. Update the ObjectId to the one retrieved in step 1 for command and body parameter. Update the ResourceId to the ServicePrincipal ID retrieved in the last step. $bodyParam= @{ "PrincipalId"= "{ObjectID}" "ResourceId" = "{ResourceId}" "AppRoleId" = "{a4543e1f-6e5d-4ec9-a54a-f3b8c156163f}" } New-MgServicePrincipalAppRoleAssignment -ServicePrincipalId '{ObjectId}' -BodyParameter $bodyParam It will look something like this from the command line We also need to add the permission for the application to read the user accounts to correctly map the ChatGPT Enterprise user with Entra accounts. First run the following command to get the ServicePrincipal ID for your organization for the GRAPH app. (Get-MgServicePrincipal -Filter "AppId eq '00000003-0000-0000-c000-000000000000'").id The following step adds the permission User.Read.All to the Purview application. Update the ObjectId with the one retrieved in step 1. Update the ResourceId with the ServicePrincipal ID retrieved in the last step. $bodyParam= @{ "PrincipalId"= "{ObjectID}" "ResourceId" = "{ResourceId}" "AppRoleId" = "{df021288-bdef-4463-88db-98f22de89214}" } New-MgServicePrincipalAppRoleAssignment -ServicePrincipalId '{ObjectId}' -BodyParameter $bodyParam 3. Store the ChatGPT Enterprise API Key in Key Vault The steps for setting up Key vault integration for Data Map can be found here Create and manage credentials for scans in the Microsoft Purview Data Map | Microsoft Learn When setup you will see something like this in Key vault. 4. Integrate ChatGPT Enterprise Workspace to Purview: Create a new data source in Purview Data Map that connects to the ChatGPT Enterprise workspace. Go to purview.microsoft.com and select Data Map, search if you do not see it on the first screen. Select Data sources Select Register Search for ChatGPT Enterprise and select Provide your ChatGPT Enterprise ID Create the first scan by selecting Table view and filter on ChatGPT Add your key vault credentials to the scan Test the connection and once complete click continue When you click continue the following screen will show up, if everything is ok click Save and run. Validate the progress by clicking on the name, completion of the first full scan may take an extended period of time. Depending on size it may take more than 24h to complete. If you click on the scan name you expand to all the runs for that scan. When the scan completes you can start to make use of the DSPM for AI experience to review interactions with ChatGPT Enterprise. The mapping to the users is based on the ChatGPT Enterprise connection to Entra, with prompts and responses stored in the user's mailbox. 5. Review and Monitor Data: Please see this article for required permissions and guidance around Microsoft Purview Data Security Posture Management (DSPM) for AI, Microsoft Purview data security and compliance protections for Microsoft 365 Copilot and other generative AI apps | Microsoft Learn Use Purview DSPM for AI analytics and Activity Explorer to review interactions and classifications. You can expand on prompts and responses in ChatGPT Enterprise 6. Microsoft Purview Communication Compliance Communication Compliance (here after CC) is a feature of Microsoft Purview that allows you to monitor and detect inappropriate or risky interactions with ChatGPT Enterprise. You can monitor and detect requests and responses that are inappropriate based on ML models, regular Sensitive Information Types, and other classifiers in Purview. This can help you identify Jailbreak and Prompt injection attacks and flag them to IRM and for case management. Detailed steps to configure CC policies and supported configurations can be found here. 7. Microsoft Purview Insider Risk Management We believe that Microsoft Purview Insider Risk Management (here after IRM) can serve a key role in protecting your AI workloads long term. With its adaptive protection capabilities, IRM dynamically adjusts user access based on evolving risk levels. In the event of heightened risk, IRM can enforce Data Loss Prevention (DLP) policies on sensitive content, apply tailored Entra Conditional Access policies, and initiate other necessary actions to effectively mitigate potential risks. This strategic approach will help you to apply more stringent policies where it matters avoiding a boil the ocean approach to allow your team to get started using AI. To get started use the signals that are available to you including CC signals to raise IRM tickets and enforce adaptive protection. You should create your own custom IRM policy for this. Do include Defender signals as well. Based on elevated risk you may select to block users from accessing certain assets such as ChatGPT Enterprise. Please see this article for more detail Block access for users with elevated insider risk - Microsoft Entra ID | Microsoft Learn. 8. eDiscovery eDiscovery of AI interactions is crucial for legal compliance, transparency, accountability, risk management, and data privacy protection. Many industries must preserve and discover electronic communications and interactions to meet regulatory requirements. Including AI interactions in eDiscovery ensures organizations comply with these obligations and preserves relevant evidence for litigation. This process also helps maintain trust by enabling the review of AI decisions and actions, demonstrating due diligence to regulators. Microsoft Purview eDiscovery solutions | Microsoft Learn 9. Data Lifecycle Management Microsoft Purview offers robust solutions to manage AI data from creation to deletion, including classification, retention, and secure disposal. This ensures that AI interactions are preserved and retrievable for audits, litigation, and compliance purposes. Please see this article for more information Automatically retain or delete content by using retention policies | Microsoft Learn. Closing By following these steps, organizations can leverage the full potential of Microsoft Purview to enhance the security and compliance of their ChatGPT Enterprise interactions. This integration not only provides peace of mind but also empowers organizations to manage their data more effectively. We are still in preview some of the features listed are not fully integrated, please reach out to us if you have any questions or if you have additional requirements.Microsoft Defender for Cloud Customer Newsletter
What's new in Defender for Cloud? On-demand malware scanning in Defender for Storage is now in GA! This feature also supports blobs up to 50 GB in size (previously limited to 2GB). See this page for more info. 31 new and enhanced Multicloud regulatory standards We’ve published enhanced and expanded support of over 31 security and regulatory frameworks in Defender for Cloud across Azure, AWS & GCP. For more details, please refer to our documentation. Blogs of the month In February, our team published the following blog posts we would like to share: Unveiling Kubernetes lateral movement and attack paths with Microsoft Defender for Cloud Protecting Azure AI Workloads using Threat Protection for AI in Defender for Cloud New and enhanced multicloud regulatory compliance standards in Defender for Cloud Strengthening Cloud Compliance and Governance with Microsoft Defender CSPM GitHub Community Learn more about Code Reachability Vulnerabilities with Endor Labs with Module 26 - Defender for Cloud Code Reachability Vulnerabilities with Endor Labs Defender for Cloud in the field Watch the latest Defender for Cloud in the Field YouTube episodes here: Integrate Defender for Cloud CLI with CI/CD pipelines Code Reachability Analysis Visit our YouTube page! Customer journeys Discover how other organizations successfully use Microsoft Defender for Cloud to protect their cloud workloads. This month we are featuring Kurita Water Industries, a water treatment solutions company, that leverages both Microsoft Entra Permissions Management and Defender for Cloud’s CSPM for resource statuses, vulnerabilities, state of access permissions, and risk prioritization and CWPP capabilities to continuously monitor and protect cloud workloads Security community webinars Join our experts in the upcoming webinars to learn what we are doing to secure your workloads running in Azure and other clouds. Check out our upcoming webinars this month in the link below! MAR 5 Microsoft Defender for Cloud | API Security Posture with Defender for Cloud We offer several customer connection programs within our private communities. By signing up, you can help us shape our products through activities such as reviewing product roadmaps, participating in co-design, previewing features, and staying up-to-date with announcements. Sign up at aka.ms/JoinCCP. We greatly value your input on the types of content that enhance your understanding of our security products. Your insights are crucial in guiding the development of our future public content. We aim to deliver material that not only educates but also resonates with your daily security challenges. Whether it’s through in-depth live webinars, real-world case studies, comprehensive best practice guides through blogs, or the latest product updates, we want to ensure our content meets your needs. Please submit your feedback on which of these formats do you find most beneficial and are there any specific topics you’re interested in https://aka.ms/PublicContentFeedback. Note: If you want to stay current with Defender for Cloud and receive updates in your inbox, please consider subscribing to our monthly newsletter: https://aka.ms/MDCNewsSubscribe
General Availability: Dynamic watermarking for sensitivity labels in Word, Excel, and PowerPoint
In today's digital age, protecting sensitive information is more critical than ever. Sensitivity labels from Microsoft Purview Information Protection offer highly effective controls to limit access to sensitive files and to prevent users from taking inappropriate actions such as printing a document, while still allowing unhindered collaboration. However, these controls don't prevent users from taking pictures of sensitive information on their screen or of a presentation being shared either online or in-person, and some forms of screen-shotting can't be blocked with existing technology. This loophole presents an easy way to bypass protections that sensitivity labels enforce on a document, and these pictures can end up in the wrong hands of competitors or the public. Dynamic Watermarking helps address this gap in document security by deterring unauthorized sharing and enabling traceability of leaks. What is Dynamic Watermarking? Dynamic watermarking is a feature that overlays watermarks containing user-specific information on documents. These watermarks are visible when the document is viewed, edited, or shared in Word, Excel, or PowerPoint, deterring leaks and making it easier to trace any unauthorized dissemination of sensitive information. This feature can be configured by the compliance admin on any sensitivity label with admin-defined permissions via the Microsoft Purview compliance portal or PowerShell. When the setting is enabled for a label, files with that label will render dynamic watermarks when opened in Word, Excel, and PowerPoint. Key Features User-Specific Watermarks: Watermarks display the UPN (usually email address) of the user currently viewing the document. Watermark Customizability: Watermarks can be configured to also include the device date-time, enabling admins to know precisely when leaked information was captured, as well as a custom string. Cross-Platform Support: Available on Word, Excel, and PowerPoint for the web, Windows, Mac, iOS, and Android. Seamless Integration: Configurable on sensitivity labels with admin-defined permissions via the Microsoft Purview compliance portal or PowerShell. Enhanced Security: Prevents users from accessing documents with labels configured for dynamic watermarking on Word, Excel, and PowerPoint clients that cannot render dynamic watermarks. Benefits & Differentiators Although there are existing security solutions that may offer different aspects of dynamic watermarking, Microsoft provides the most comprehensive offering with the following differentiators: Broad support in many views (e.g., slide view, notes view, etc.) so it’s not the only the primary application view that’s protected for more comprehensive coverage. Ability to set dynamic watermarking for a sensitivity label and have it apply to all Word, Excel, and PowerPoint files with that sensitivity label (rather than a separate setting), making it easier for admins to apply dynamic watermarking across applications and files all at once. Ability to edit (and coauthor) a watermarked file. Coauthoring enables users to collaborate on Word, Excel, and PowerPoint files that are labeled with sensitivity labels across Web, Windows, Mac, iOS, and Android. Cross-platform support: Web, Windows, Mac, iOS, and Android. When a user attempts to open a file with dynamic watermarks on a version of Office that doesn’t support the feature, they will see an access denied message. Users who don’t have an Office client installed that is capable of dynamic watermarking should use Office for the web to work with watermarked files. Get Started with Dynamic Watermarking When setting up a label in the Purview compliance portal, you can select “Use Dynamic Watermarking” when configuring encryption. You can also configure dynamic watermarking on a sensitivity label using the Set-Label cmdlet in PowerShell. Learn more about configuring sensitivity labels for dynamic watermarking here. For dynamic watermarking for Word, Excel, and PowerPoint, this will require a Microsoft 365 E5, Microsoft 365 E5 Compliance, Microsoft Information Protection and Governance E5, Microsoft Enterprise Mobiity and Security E5, or Microsoft Security and Compliance for Frontline Workers F5 license. These license requirements are necessary to configure dynamic watermarks and apply labels configured for dynamic watermarking. There is no licensing requirement for users to open files with dynamic watermarks. To view the minimum versions needed to open files with dynamic watermarks on all platforms, see Minimum versions for sensitivity labels in Microsoft 365 Apps | Microsoft Learn.Microsoft Security in Action: Deploying and Maximizing Advanced Identity Protection
As cyber threats grow in sophistication, identity remains the first line of defense. With credentials being a primary target for attackers, organizations must implement advanced identity protection to prevent unauthorized access, reduce the risk of breaches, and maintain regulatory compliance. This blog outlines a phased deployment approach to implement Microsoft’s identity solutions, helping ensure a strong Zero Trust foundation by enhancing security without compromising user experience. Phase 1: Deploy advanced identity protection Step 1: Build your hybrid identity foundation with synchronized identity Establishing a synchronized identity is foundational for seamless user experiences across on-premises and cloud environments. Microsoft Entra Connect synchronizes Active Directory identities with Microsoft Entra ID, enabling unified governance while enabling users to securely access resources across hybrid environments. To deploy, install Microsoft Entra Connect, configure synchronization settings to sync only necessary accounts, and monitor health through built-in tools to detect and resolve sync issues. A well-implemented hybrid identity enables consistent authentication, centralized management, and a frictionless user experience across all environments. Step 2: Enforce strong authentication with MFA and Conditional Access Multi-Factor Authentication (MFA) is the foundation of identity security. By requiring an additional verification step, MFA significantly reduces the risk of account compromise—even if credentials are stolen. Start by enforcing MFA for all users, prioritizing high-risk accounts such as administrators, finance teams, and executives. Microsoft recommends deploying passwordless authentication methods, such as Windows Hello, FIDO2 security keys, and Microsoft Authenticator, to further reduce phishing risks. Next, to balance security with usability, use Conditional Access policies to apply adaptive authentication requirements based on conditions such as user behavior, device health, and risk levels. For example, block sign-ins from non-compliant or unmanaged devices while allowing access from corporate-managed endpoints. Step 3: Automate threat detection with Identity Protection Implementing AI-driven risk detection is crucial to identifying compromised accounts before attackers can exploit them. Start by enabling Identity Protection to analyze user behavior and detect anomalies such as impossible travel logins, leaked credentials, and atypical access patterns. To reduce security risk, evolve your Conditional Access policies with risk signals that trigger automatic remediation actions. For low-risk sign-ins, require additional authentication (such as MFA), while high-risk sign-ins should be blocked entirely. By integrating Identity Protection with Conditional Access, security teams can enforce real-time access decisions based on risk intelligence, strengthening identity security across the enterprise. Step 4: Secure privileged accounts with Privileged Identity Management (PIM) Privileged accounts are prime targets for attackers, making Privileged Identity Management (PIM) essential for securing administrative access. PIM allows organizations to apply the principle of least privilege by granting Just-in-Time (JIT) access, meaning users only receive elevated permissions when needed—and only for a limited time. Start by identifying all privileged roles and moving them to PIM-managed access policies. Configure approval workflows for high-risk roles like Global Admin or Security Admin, requiring justification and multi-factor authentication before privilege escalation. Next, to maintain control, enable privileged access auditing, which logs all administrative activities and generates alerts for unusual role assignments or excessive privilege usage. Regular access reviews further enable only authorized users to retain elevated permissions. Step 5: Implement self-service and identity governance tools Start by deploying Self-Service Password Reset (SSPR). SSPR enables users to recover their accounts securely without help desk intervention. Also integrate SSPR with MFA, so that only authorized users regain access. Next, organizations should implement automated Access Reviews on all users, not just privileged accounts, to periodically validate role assignments and remove unnecessary permissions. This helps mitigate privilege creep, where users accumulate excessive permissions over time. Phase 2: Optimize identity security and automate response With core identity protection mechanisms deployed, the next step is to enhance security operations with automation, continuous monitoring, and policy refinement. Step1: Enhance visibility with centralized monitoring Start by Integrating Microsoft Entra logs with Microsoft Sentinel to gain real-time visibility into identity-based threats. By analyzing failed login attempts, suspicious sign-ins, and privilege escalations, security teams can detect and mitigate identity-based attacks before they escalate. Step 2: Apply advanced Conditional Access scenarios To further tighten access control, implement session-based Conditional Access policies. For example, allow read-only access to SharePoint Online from unmanaged devices and block data downloads entirely. By refining policies based on user roles, locations, and device health, organizations can strengthen security while ensuring seamless collaboration. Phase 3: Enable secure collaboration across teams Identity security is not just about protection—it also enables secure collaboration across employees, partners, and customers. Step 1: Secure external collaboration Collaboration with partners, vendors, and contractors requires secure, managed access without the complexity of managing external accounts. Microsoft Entra External Identities allows organizations to provide seamless authentication for external users while enforcing security policies like MFA and Conditional Access. By enabling lifecycle management policies, organizations can automate external user access reviews and expirations, ensuring least-privilege access at all times. Step 2: Automate identity governance with entitlement management To streamline access requests and approvals, Microsoft Entra Entitlement Management lets organizations create pre-configured access packages for both internal and external users. External guests can request access to pre-approved tools and resources without IT intervention. Automated access reviews and expiration policies enable users retain access only as long as needed. This reduces administrative overheads while enhancing security and compliance. Strengthening identity security for the future Deploying advanced identity protection in a structured, phased approach allows organizations to proactively defend against identity-based threats while maintaining secure, seamless access. Ready to take the next step? Explore these Microsoft identity security deployment resources: Microsoft Entra Identity Protection Documentation Conditional Access Deployment Guide Privileged Identity Management Configuration Guide The Microsoft Security in Action blog series is an evolving collection of posts that explores practical deployment strategies, real-world implementations, and best practices to help organizations secure their digital estate with Microsoft Security solutions. Stay tuned for our next blog on deploying and maximizing your investments in Microsoft Threat Protection solutions.Purview AMA March 12 - Ask Questions Below!
The next Purview AMA covering Data Security, Compliance, and Governance takes place on 12 March at 8am Pacific. Register HERE! Your subject matter experts are: Maxime Bombardier - Purview Data Security and Horizontals Sandeep Shah - Purview Data Governance Peter Oguntoye - Purview Compliance And, if you'd like to get started now, feel free to post your questions as comments below. They may be answered live, or if we don't get to them, they will be answered in-text below (you may also note what you'd prefer!) Thank you for being a part of the Purview community, we can't do exciting events like this without you! Don't forget to register ✏️
New and enhanced multicloud regulatory compliance standards in Defender for Cloud
Security compliance across multicloud environments is challenging due to the diversity and complexity of platforms. Each cloud provider—whether AWS, Azure, Google Cloud, or others—has its own security protocols, configurations, and compliance requirements. This variation can lead to discrepancies and gaps in security posture, as what works in one cloud environment may not be applied seamlessly in another. Managing multiple compliance frameworks simultaneously adds complexity, especially when each provider has different methods for meeting these standards. Without unified compliance visibility, security teams are forced to monitor each cloud platform independently, which is time-consuming and prone to human error. This fragmentation can lead to missed compliance requirements, especially when resources are limited or when team members are unfamiliar with specific cloud platforms. As a result, organizations face increased risks of data breaches, fines, and reputational damage if they fail to meet regulatory requirements consistently across all platforms. A streamlined approach ultimately strengthens the organization’s security posture and simplifies the path to achieving and maintaining compliance across complex, multi-cloud landscapes. Microsoft Defender for Cloud aids security teams in meeting various regulations and industry standards through our Regulatory Compliance dashboard. Each standard has multiple compliance controls, which are groups of related security recommendations. Defender for Cloud constantly evaluates the environment against these controls, indicating whether resources are compliant or non-compliant. To help security teams streamline with compliance teams, Defender for Cloud regulatory compliance signals can be integrated into Microsoft Purview Compliance Manager. Today, we’re excited to share enhanced and expanded support of over 30 regulatory compliance frameworks in Defender for Cloud, across Azure, AWS, and GCP. New regulatory compliance frameworks for multicloud environments now available in public preview Unified compliance posture assessments actualized to the latest versions with parity across Azure, AWS, and GCP. New regulatory compliance standards include: E.U. Network and Information Security Directive 2 (NIS2) CIS GCP Foundations v3.0 U.S. Criminal Justice Information Services (CJIS) Security Policy, Version 5.9.5 U.S. Federal Financial Institutions Examination Council Cybersecurity Assessment Tool (FFIEC CAT) U.K. National Cyber Security Centre (NCSC) Cyber Essentials v3.1 U.K. National Cyber Security Centre (NCSC) Cyber Assurance Framework (CAF) v3.2 Enhancements to existing regulatory compliance standards Leverage the latest versions of currently supported regulatory compliance standards with expansion to full parity across Azure, AWS, and GCP. Some key standards include: SWIFT Customer Security Controls Framework (2024) E.U. General Data Protection Regulation (GDPR) ISO IEC 27002:2022 NIST CSF v2.0 PCI DSS v4.0.1 NIST SP 800 53 R5.1.1 View the full list of regulatory compliance standards. Get started with regulatory compliance assessment in Defender for Cloud today.
