Forum Discussion
Planner Calendar does not update in Outlook
I recently saw that Planner had Outlook integration now so I decided I would finally give Planner a chance. I created a task in Planner and then I clicked ''add plan to Outlook calendar'', the calendar was added to Outlook and I saw the task I created as expected. However now when I add new tasks they do not get added to the Outlook calendar, all I see is the first task I created before syncing Planner to Outlook. Even the iCalendar link provided dosent work. How is Outlook integration for Planner supposed to function? Any idea why the calendar isn't updating? Thanks!
- This is ridiculous... the "New Planner" is out and this huge issue is still here since 2018..
It's 2024 now, has this issue been resolved? Planned a full year out, and was very excited about it syncing with MS Outlook Calendar but that's the end! Any new information put into the planner does not sync with Outlook Calendar. Is there a way to make this happen? My whole team is now on this planner which seems to be a waste of time if it doesn't sync, as there is no desktop App for Planner, so it seems to be only web-based.
I went the route of adding a parallel action and an Outlook Create an Event because of syncing issues I noticed here. I created a shared calendar for our unit first within Outlook first.
So, right now, it runs as such (simplified) we have a form for requests- once submitted > Planner Task created > 5 second Delay> Planner Task description updated with specific form results inserted > Outlook Calendar item created.
Until the sync issue is resolved, this seems to be an easy work around that doesn't require any refreshing or manual intervention.
I am also facing the same issue - tasks added in Planner are not reflected in Outlook calendar unless we manually sync for each user.
Please let me know if anyone has found a solution / workaround for this
This would be nice to see working. Oh well.
I feel so disappointed after reading this thread.
When I discovered that planner could be shown in outlook calendar, I was so pleased, because it would ensure, that people that don't like to use teams and that are connected to several planner, would see their tasks and be reminded what they have to do by what deadline.
I hope that Microsoft will give it a bit more attention.
For planner synch to work you have to add the calendar manually from Outlook.
Steps
1. From Planner ->Add Plan to Outlook Calendar
2. Copy the "ICalendar Link". Do not click on the "Add to Outlook" hyperlink
3. From Outlook -> Calendars ->Open Calendar (from ribbon)->Choose "From Internet"
4. Paste "Icalendar Link"
5. A new Untitled Calendar is created. Synch between planner and outlook works fine
6. Rename Calendar Accordingly
Coder81 can confirm that it does not work well too. Quite unfortunate, started to like how planner helps to organise my tasks but the syncing has issues.
Seems to be a design issue as mentioned https://petri.com/planner-synchronizes-outlook-calendar
Hope that there will be a solution soon.
I am encountering the same issue. It's very disappointing. You can see a schedule for an individual plan, but not for all your plans. And you can import them all to Outlook, but it doesn't update.
Why are we Microsoft's beta testers?
I am still seeing this as of today. Though I will give a full 24 hours until I am fully convinced that the feed will not update tasks details, especially changing start and end dates.
This would not be an issue for me if there was some way to see all of my separate "plans" in one rollup schedule view to see how the time tables for different projects worked or did not work together.My other thought is to write something in Microsoft Flow that would achieve this, but at first glance, I do not know if the triggers and correct correlations will work as needed.
- Hasret Soysal
Microsoft
Hi Jason,
Have you managed to get a response for this issue? I am having the same issue with my calendar as well, the synchronization takes too long on Outlook actually. Thanks for sharing it!In my testing 5 months ago tasks in Outlook calendar were updating automatically, although very slowly (30-60 minutes).
Ok, that explains things, but in my world adding meetings to a calendar and see them update after one hour is like it is not working and all. In one hour a lot of things might have happened and others may have booked in other meetings in that spot.
This can be a really awesome feature to bringing people into using planner. But as it is now it just does not sync well at all.
Same issue here. We're a Microsoft Cloud Solutions partner, and I have an open ticket about the problem. Weblink calendars from Outlook to Planner do not update. According to support, this is a known issue. I will post back if I get a clear answer from Partner Support.
Did you get an answer about the outlook calendar updating when Planner is updated?
I did not get a response. The ticket was closed without resolution (rather odd). I tried it through O365 support directly at first. I'm going through the Partner Center now, but it looks like this is a known issue and not a priority. I doubt I'll get anything from the exercise. For now, we have to assume that the iCal import is one-time and static. Not at all useful... not sure why they even released this "functionality".
