Forum Discussion
Automatic Version History in SharePoint Online
Hi,
I want to turn on Automatic Version History to reduce storage.
Has anyone implemented this on existing Large Libraries?
What I want to know is, does it use the current meta data and delete versions straight away and free up space quickly? Or will it only start analysing from when you change the setting and i'll have to wait a longer time to reduce versions?
Many thanks!
Chris
If you set Versioning Settings to Automatic, only new versions will be impacted. If you want to have your full Library historical versions set to Automatic, you will need to run a trim job.
Here’s how the Automatic(intelligent) versioning works in Microsoft 365:
- First 30 days: All versions created within the first 30 days are kept, with no limits. This includes any versions up to the 500-version count.
- 30 to 60 days: Only versions created at the top of the hour are kept. These hourly versions are preserved during this time period.
- 60 to 180 days: From day 60 to day 180, SharePoint keeps versions created at the beginning of each day. Only these daily versions are saved.
- Beyond 180 days: After 180 days, only versions created at the beginning of each week are stored. These weekly versions are kept indefinitely until the 500-version limit is reached.
As new versions are added, older versions are automatically trimmed. This helps in both reducing storage consumption in SharePoint and improving version recovery efficiency.
Please see this blog for more information:
Intelligent Versioning in SharePoint Online
Yours sincerely,
Aref HalmstrandMark as solved if this was helpful 🙂
