Recent Discussions
Welcome to the SharePoint group in the Office 365 Public Network
On behalf of the entire SharePoint team, I'd like to welcome you to the new Office 365 Network. We are excited to engage with you, our community, in this rich, new, open and visible experience. Best wishes! Dan Holme Director, Product Marketing, SharePointROLLING OUT: SharePoint Online team sites + Office 365 Groups & Pages
Today marks the beginning of bringing the full power of SharePoint to Office 365 Groups, with additional benefits to SharePoint Online all up! New and existing groups will get modern team sites, which come with an updated Home page, the ability to pin items within the new Quick links web part, and to see what's going on in the site via the new Activity web part. These team sites within Office 365 Groups, and existing team sites throughout SharePoint Online, will also have the ability to create publishing pages - fast, easy to author pages that support rich multimedia content, and look great on mobile browsers and via the SharePoint mobile app. Get ready to communicate and share your ideas within SharePoint like never before. Additionally, Microsoft will increase the site collection limit in SharePoint Online to "up to 25TB" (previously "up to 1TB); this will be refelcted in an update to the official "SharePoint Online boundaries and limits" support article. Please review the associated blog on blogs.office.com, "New capabilities in SharePoint Online team sites including integration with Office 365 Groups" with numerous links to new and updated support.office.com articles. Let us know what you think, MarkKeeping up with SharePoint announcements, changes, community ...
Hello SharePoint'ers, A quick FIVE bullets of info to the best places to keep an eye on what is happening throughout the SharePoint of Things #SPoT :smileyhappy: -- news, announcements, futures, help and how to, and community discussions. We want to be loud about cool new tech, ensure good change management, and be deeply involved with valueable public discussions before, during and after you adopt and deploy. Keep engaged - keep us honest. Office 365 Roadmap: http://office.com/roadmap (it's easy to then filter by product - click Filters and select SharePoint listed under the Servcies tab). The official SharePoint blog within blogs.office.com: http://blogs.office.com/SharePoint - this filters all relevant blog posts announcing new innovation, customer case studies and more. And if your a developer, our dev-oriented posts go here: http://dev.office.com/blogs We, too, send corresponding, direct-to-admin Message Center posts to notify Office 365 admins of change management. The @SharePoint Twitter feed: http://twitter.com/SharePoint (we'll always highlight new announcements, let you know about rollout progress, and engage with your questions, feedback and tweets all up). And much of the OneDrive for Business (ODB) news flows through @OneDrive, so keep an eye on that one, too. ODB is built on SharePoint and innovation driven by the same engineering team. Extra credit Microsoft employee Twitter handles tweeting SharePoint (and possibly some other things as these are personal handles; all good to follow (at your own discretion :robotwink:): @jeffteper, @williambaer, @adamharmetz, @danholme, @mkashman, @cmcnulty2000, @reubenk, @omarshahine, and @TheSPMonkey :robothappy:. SharePoint help on support.office.com: https://support.office.com/en-us/article/SharePoint-help-6c06e621-02bb-49d6-8449-509ba36d6e62?ui=en-US&rs=en-US&ad=US (you'll find a ton of help and how to articles written by people who work with our engineering teams to create content to help you adopt and use all aspects of SharePoint (within the Office help site) Right here on the Microsoft Tech Community site: https://techcommunity.microsoft.com/t5/SharePoint/ct-p/SharePoint (we'll engage here around our announcements and answer those deeper questions/concerns you have, and look to you to share your stories, ideas, feedback and more). It takes a village! Open to your suggstions, too, where you find the best SharePoint info/insight - leave links and details in comments. Hope to see you at Ignite 2016, in person at a SharePoint event, or via pixelated 'voice ' on the interwebs. Cheers, MarkInnovating to cloud-accelerate your SharePoint on-premises investments
Technology is evolving, it’s helping us drive more intelligent social connections, empowering a more mobile workforce - providing boundless potential for scalable, always available services with the cloud. Cloud services like SharePoint Online in Office 365 are shaping these trends and provide an attractive alternative to on-premises business solutions; however, for a variety of reasons, organizations might want or need to deploy specific solutions in the cloud while still maintaining their on-premises SharePoint environment, whether corporate and/or regulatory compliance, data sovereignty or sensitivity concerns, or even a significant investment in customization. On the other hand, some organizations may wish to gradually move their existing on-premises SharePoint services to the cloud, using a staged migration in which on-premises SharePoint workloads are moved to SharePoint Online one at a time. Hybrid functionality balances these needs and enables and organization to maximize ROI and extend their on-premises investments to the cloud by integrating services like people and content discovery, data connectivity, compliance and more that empower users and drive greater business mobility. SharePoint provides a broad array of hybrid capabilities that enable organizations to take advantage of cloud innovation, at your pace, on your terms, and without the cost of a wholesale migration to Office 365. Over the past year we’ve delivered a number of new and exciting capabilities that enable you to quickly get started with innovation in Office 365 from cloud hybrid search to recently announced SharePoint Insights. Cloud Hybrid Search The Cloud Hybrid Search scenario represents the next generation in hybrid search and discovery. With the cloud hybrid search solution, both your on-premises and Office 365 crawled content is unified in a search index hosted in Office 365. When users query your search index in Office 365, they get search results from both on-premises and Office 365 content. The content metadata is encrypted when it’s transferred to the search index in Office 365, so the on-premises content remains secure. Cloud Hybrid Search provides a unified set of results and empowers organizations to apply the capabilities of the Office Graph and Delve, as well as their respective mobile applications, to their on-premises and cloud content. Learn more about Cloud Hybrid Search at https://support.office.com/en-us/article/Learn-about-cloud-hybrid-search-for-SharePoint-af830951-8ddf-48b2-8340-179c1cc4d291?ui=en-US&rs=en-US&ad=US. B2B Collaboration An extranet site in SharePoint is a site that organizations create to let external users have access to relevant content and to collaborate with them. Extranet sites allow a way for partners to securely do business with your organization. The content for your partner is kept in one place and they have only the content and access they need. They don’t need to email the documents back and forth or use some tools that are not sanctioned by IT. Traditionally, deploying a SharePoint on-premises extranet site involves complex configuration to establish security measures and governance, including granting access inside the corporate firewall, and expensive initial and on-going cost. But with Office 365 SharePoint hybrid extranet, partners connect directly to a members-only site in Office 365, without access to the corporate on-premises environment or any other Office 365 site. Office 365 extranet sites can be accessed anywhere. Learn more about B2B Collaboration at https://support.office.com/en-us/article/SharePoint-Business-to-Business-Collaboration-Extranet-for-Partners-with-Office-365-7b087413-165a-4e94-8871-4393e0b9c037?ui=en-US&rs=en-US&ad=US. Scenario Picker The hybrid scenario picker is a new feature in Office 365 that simplifies the configuration and deployment of hybrid capabilities with SharePoint Server 2013 and SharePoint Server 2016. You can use the scenario picker wizard to redirect OneDrive for Business to SharePoint Online, and/or to make a Server-to-Server (S2S)/OAuth connection for your SharePoint Hybrid features. Learn more about the hybrid scenario picker at https://technet.microsoft.com/en-us/library/mt346117.aspx. Extensible App Launcher The App Launcher is a familiar feature in Office and it’s now been extended to SharePoint Server 2016. The App Launcher provides a common location to discover new apps and navigate SharePoint on-premises and Office 365. The extensible hybrid app launcher is designed to help you get to your Office 365 apps and services from SharePoint Server 2016. The extensible App Launcher is enabled when enabling hybrid Team Sites and/or OneDrive for Business, once you enable this feature, you’ll see the Office 365 Delve and Video apps, along with your custom Office 365 tiles, appear in your SharePoint Server 2016 app launcher. Learn more about the Extensible App Launcher at https://support.office.com/en-us/article/The-extensible-hybrid-app-launcher-617a7cb5-53da-4128-961a-64a840c0ab91. Profile Redirection Profile redirection is a component of the hybrid Team Sites feature introduced in SharePoint Server 2013 Service Pack 1 and available in SharePoint Server 2016. Profile redirection, in a hybrid Team Sites configuration redirects cloud (hybrid) users to their profile in Office 365 powered by Office Delve ensuring hybrid users have a single place for their profile information. Learn more about Profile Redirection at https://support.office.com/en-us/article/Plan-hybrid-profiles-96d1eaf0-94eb-40c5-ab76-c82907777db4. OneDrive for Business and Sites In SharePoint Server, you can redirect users to OneDrive for Business in Office 365 when they choose OneDrive in the navigation bar (SharePoint Server 2010 and SharePoint Server 2013) or in the app launcher (SharePoint Server 2016). This is known as hybrid OneDrive for Business. With this feature, you can continue to use your on-premises SharePoint farm while providing your users with an easy way to store, share, and collaborate in the cloud with OneDrive for Business in Office 365. This best-of-both-worlds approach lets you keep your key business information in your own environment while allowing users the flexibility to access their documents from anywhere. Learn more about OneDrive for Business and Sites at https://support.office.com/en-us/article/Hybrid-sites-features-and-OneDrive-for-Business-5ff7e56a-7af2-4511-adec-1e043afe244e#sitesfeatures. Looking ahead We’re always looking for new ways to innovate with hybrid, whether across on-premises and Office 365 or across Office 365 itself. As we lead into Microsoft Ignite we’ll have some exciting new hybrid capabilities available that provide a data layer experience to drive broader security and compliance and content management scenarios. SharePoint Insights A new hybrid feature that is currently in progress for SharePoint 2016 is Microsoft SharePoint Insights. Microsoft SharePoint Insights aims at helping SharePoint administrators manage their infrastructure more efficiently. With SharePoint Insights, Office 365 reports are generated using your SharePoint 2016 on-premises diagnostic and usage logs. Configuration is simple and you can start viewing regularly updated reports in the Office 365. To learn more about SharePoint Insights as it becomes available see also https://msdn.microsoft.com/en-us/library/mt622371(v=office.16).aspx. In addition to SharePoint Insights we’ll also have more new capabilities to enable you to bring th cloud to your business. Follow http://hybrid.office.com/ to keep informed as to what’s coming. We’re excited about the opportunity and benefits of the cloud. The cloud allows us to be more agile in our development, increases the speed with which we can bring innovation to market, and enables us to create new experiences that leverage the computational power and integrated aspects that come only with Office 365. We understand that not all of you are able to move to the cloud all at once. That’s why you’ll continue to see us deliver more hybrid and coexistence innovation through cumulative updates and our upcoming on-premises release planned for 2015, as well as more training, readiness material, and guidance. For those of you ready to take the leap, hybrid computing can help you get there. For more information and to understand what hybrid scenarios can do for your business, check out these resources: Hybrid Resource Center on Office (http://hybrid.office.com)Binge watch all the new SharePoint deeper dive demos in our Microsoft Mechanics video playlist
If you want to binge watch all of what's new and coming to SharePoint, check out the Microsoft Mechanics SharePoint Virtual Summit 2017 demo playlist. We feature the engineers behind the technology updates across Communication Sites, OneDrive, mobile, Team Sites and more. First up: Communication Sites, but the rest will roll in automatically
Hidden gems at Ignite: A conference guide from the SharePoint product team
Hi everyone! My name is Adam Harmetz and I run the Program Management team for SharePoint team sites, portals, biz apps & dev platform. I’m thrilled to be spending time with the community next week in Atlanta – the fantastic SP community is one of the main reasons I’m still working on SharePoint after joining the team 11 years ago. I sat in on over 17 hours of Ignite content reviews this past week – there is a fantastic amount of great content and the team is working overtime to get everything ready for the show. Of course, as you’d expect there are the various overview sessions (like Jeff Teper’s SharePoint keynote) and here’s a handy graphic Mark Kashman and I are using in our talk that highlights the major overview sessions in each aspect of the modern Intranet: What I wanted to share here was how you can get beyond the overview sessions and into some of the deep dives that often don’t get as much attention. We are doing some unique new types of talks this year and new types of speakers (designers, developers, security experts, accessibility drivers). If you are looking for the hidden gems or interesting spin on a topic, these suggestions might help: Behind the scenes: How we engineer SharePoint. Last time I was on a cruise ship, I paid extra to take the tour of the engine room and the bridge. I’m the type of person who loves to peak behind the curtains, and I know there are many of the same type of people coming to Ignite. We have two sessions for you here: BRK3246 Looking behind the scenes at how we're making SharePoint's front end/UX modern, responsive, and open looks at the client-side, SharePoint Framework-powered front end UX architecture (where the speakers are a design developer and a director of engineering!) and BRK3031 Peak Behind the Scenes of running and building SharePoint Online talks about deployment and back end tech from Zach who manages all our COGs and hardware purchasing. MVP + Product Team == Awesome. There are a ton of MVP talks and of course a lot of talks from the product team, but in a few cases, we decided to team up and join forces! Tejas and Eric are describing the latest How To guidance in branding with BRK3025 – Learn Best Practices for customizing and branding team sites. And I’m teaming up with Laura Roger to talk about the new experiences through the lens of customer adoption with BRK2041 – Get the most out of the new SharePoint. AMAs! I visited the Exchange conference (MEC) a few years ago and was impressed by some of the talks they did where the engineering team just took questions from the audience for the entire time. We figured we’d try it so on Thursday a bunch of us leaders across product, design, and development will answer whatever you ask with BRK2295 – Unplug with the experts on SharePoint and OneDrive. The MVP community is doing something similar with BRK225: Learn from MVPS: panel discussion on all things SharePoint. Build it live on stage! SharePoint has a long tradition of having a bit of fun with a session where we get multiple people up there building cool sites live on stage. It’s a great way to let the product itself do the talking. This time, Jeremy and Emma will be building a team site from the very first “create site” click. Check out BRK2247 – Watch us bring together the best features a team needs to get the most out of the modern SharePoint. Go WAY deep with the new SharePoint Framework. In BRK4015 – Build Client Side Webparts for Microsoft SharePoint, Chaks is going to go as detailed as you can go with SPFx (frankly, I didn’t even know there WAS such a thing as a 4000-level session code!). We did a similar talk at our internal TechReady conference in July and it was ranked the very top Office session of the entire conference. Meet the Security Experts. Five minutes – let alone 75 minutes – with Matt Swann will change your worldview about the cloud. Honestly, if you ever work with him, you’ll see he’s one of those people you’ll remember working with when you look back on your career. Hear from the guy in charge of SharePoint security directly in BRK3032 – Learn how SharePoint safeguards your data in the cloud Talk to coders! Our director of engineering and the development manager of a large chunk of our UX investments will be laying down the knowledge in BRK3026 - Learn how to build a fast, responsive portal in SharePoint Online. Part of coming to Ignite is hearing directly from those who write code – and together Russ and John have decades and decades of experience. Change Management: We’ve heard you! Many of you (including on this very forum), have given us feedback about what you expect from us as we roll out new UX. We added a session on it to both share our strategy and continue the conversation and feedback. If you have opinions on how we roll out new functionality, join Zohar at BRK2297: Learn how we move fast without breaking things by managing change in SharePoint Online SharePoint Dev’s Secret Weapon: PNP. Vesa was recently sharing with me the usage and community engagement stats from the SharePoint Patterns and Practices site and github – they floored me. It’s such a great virtuous cycle and we are starting to bring some of the scenarios from PNP directly into the product based upon our learnings. If you are a SharePoint dev, you must go to Vesa’s BRK2115 – Learn about PNP and the new SharePoint Framework. Geek out on very specific parts of the product. What would a SharePoint conference be without some sessions that dive incredibly deep into one aspect of the product? Three stand out to me here: an entire session just on doclibs with BRK2043 Review SharePoint Document Libraries: what’s new, what’s coming, and when to use what, a session just on the various ways you can create site templates with BRK3027 Learn best practices for creating and managing Site Templates, and a session on our new mobile apps with BRK2037 Explore what’s coming with the SharePoint apps Accessibility and Inclusive Design. At Microsoft, we take designing for all needs and abilities seriously as a core part of our processes. This year at Ignite, we are starting to open up and talk about that work a bit more and provide guidance for you. Melissa, who has been running our accessibility efforts in SharePoint for many years now, has some great guidance in BRK2214 Ensure your intranet sites are inclusive for people with disabilities. There are a lot more talks at the conference, of course (188 tagged with SharePoint) – including some great talks from the community. I didn’t include the community talks here because I didn’t help prep for those, but they are some of my favorite personally to attend myself. If you have any questions about how to maximize your time at the conference next week, feel free to leave us comments!UPDATE: SharePoint Online team sites + Office 365 Groups moving beyond First Release
As announced in August, 2016, we are bringing SharePoint Online team sites to Office 365 groups. This change rolled out to First Release tenants in the end of 2016 and is now beginning worldwide rollout. This next phase of the rollout will start Thursday, January 12, 2017, and is expected to complete to customers worldwide in 100% of production by the end of the month. The new SharePoint Online team site home page for an Office 365 group showcases important news, content and site activity. When you create a group, Office 365 gives the group a shared inbox, calendar, OneNote notebook, a Planner for task management—and now, a full-powered SharePoint team site. Each group gets a modern home page—with the ability to create additional pages—document libraries, lists and business apps. The integration of groups and SharePoint team sites means that any time a new team site is created, a new group membership will be created as well. You can easily see the members of the site, if the site is listed as public or private within your organization and how it has been classified. In addition, all existing Office 365 groups will be updated with their own team site. And once the rollout is complete for your tenant, all existing and newly created groups will get a team site by default. Within a group’s team site, this roll out brings a new home page, features News for highlighting important content in the team, and the Activity web part for showing recently active content. These team sites also include our new responsive and powerful page authoring and consumption experience – all connected to the overall Office 365 group experience. There is nothing you need to do but collaborate with your team in a more modern, connected way. Please ask in a reply to this thread if you have any questions. We are pleased to reach this milestone, and here with you along the way. Thanks, Mark
UPDATE: Create Office 365 Groups with team sites from SharePoint home moving beyond First Release
We recently completed the worldwide rollout for Office 365 Groups getting full-powered SharePoint team sites at the end of January 2017. Our next step is to now bring the ability to create SharePoint team sites connected to Office 365 Groups from SharePoint home beyond First Release. This next phase of rollout will begin today, and is expected to reach all customers worldwide over the next month. We also wanted to share some of the additional capabilities we’ve added to group-connected team sites since we first began roll out to First Release. No matter where you create an Office 365 Group from – whether SharePoint, Outlook, Microsoft Teams, Yammer, or elsewhere – you consistently get the full collaborative power of a connected SharePoint Online team site among the other services groups provides (shared inbox, shared calendar, Planner plan, team notebook, and more). This move beyond First Release includes the capabilities described in our November blog post: Fast creation of sites connected to Office 365 Groups from the SharePoint home page Editable team site home pages that look great at your desk and on your phone Modern creation panels for new libraries and lists In-place navigation editing Site settings panels for editing site information and site permissions Modern page creation in classic sites Admin controls for team site creation The site permissions panel listed above has been enhanced to include options for adding members to the site’s Office 365 Group or simply sharing only the team site without providing access to other group resources. The panel is intended to provide simple permissions management, but also includes a link to ‘Advanced permission settings’ for site owners that have a need to do things like add custom SharePoint permissions & mappings. Note this panel also allows you to add users or groups to the ‘Site Visitors’ permissions group, so it is easy to provide read-only access to the site. All you need to do is add a new person or group via the ‘Invite people’ button, and then change their permission level to ‘Read’. The user or group’s permission level determines which permission group they appear under – those with ‘Read’ permission will appear in the ‘Site Visitors’ category. Managing group-connected team sites Since new team sites are connected to Office 365 Groups, managing them involves possible interactions with Office 365 Group settings in addition to those provided by SharePoint. Examples include settings that apply to groups such as whether group creation is allowed in the tenant, which users are permitted to create groups, usage guidelines URL or group classification labels. Once the group-connected site is created, management of the site is likewise split between Azure Active Directory (AAD) PowerShell cmdlets and the SharePoint Online Management Shell. Anything dealing with creation, deletion, un-delete (restore) or membership happens through AAD. SharePoint-specific management, such as storage quota and link sharing policies, take place using the SharePoint management tools. For governing modern site creation, this support page details the administrative controls, but is useful to summarize the relationship between a group’s policy settings and how the SharePoint ‘Create site’ experience behaves. By default, if group creation is enabled in the tenant, the ‘Create site’ command will appear on SharePoint home, and if a user is permitted to create groups they will get the site creation experience. If the user is *not* permitted to create groups, they will get the classic self service provisioning experience that results in the creation of a subsite. The table below describes how the combination of group and site creation settings work together: * The current user is considered to have group creation permissions if the AAD property EnableGroupCreation is true, or it is false but the user is a member of the security group assigned to the GroupCreationAllowedId AAD property. ** Site creation is enabled via SharePoint Admin Center under Site creation settings: In addition to managing site creation, we are also enabling the SharePoint Online PowerShell cmdlets to administer modern, group-connected site collections. This means that modern team site collections can now be enumerated with the Get-SPOSite cmdlet with the following example: Get-SPOSite -Template GROUP#0 -IncludePersonalSite:$false Most parameters for these site collections can also be set using the Set-SPOSite cmdlet, with the exception of those that would result in breaking connection with their corresponding Office 365 Group (e.g. you cannot set the Owner property using this cmdlet – you would need to set the Group’s owners via AAD). Please refer to the respective documentation for each of the above cmdlets for additional details. For more information on using PowerShell to manage Office 365 Groups, this article may be helpful as well. What else is new? In addition to the above, this phase of the rollout includes a couple of previously unannounced capabilities. The first is a group membership management experience that lives in SharePoint itself. Now, when you click on the member count of the group in the site header, you will be presented with a new group membership panel that allows you to add members and change their roles between owners and members, or remove them outright. Users will no longer need to jump to Outlook to manage the group’s membership. The second is Content Type Hub syndication – modern sites can now consume content types that have been published from a central content type hub. We heard feedback that this is an important feature to enable, and we are including it in this rollout. As noted above, this rollout will take place over the course of a few weeks. We are very excited for you to take advantage of modern, connected team sites and look forward to any feedback or questions you may have. As always, please ask in a reply to this thread. Thanks, TejasUPDATE: Support for Structured/Managed Navigation enabled on Modern Pages in Classic Team Sites
Hi everyone! Thank you for the feedback around wanting to move to the “modern” team site experiences, and needing support for structured/managed navigation. We’re pleased to announce that we have addressed this issue and will be rolling out the fix to the worldwide production environment in the coming days. Thank you for your patience – and to the community for helping us identify some issues during the initial First Release preview! With this update if you have enabled publishing on a classic team site, your structured or managed navigation will now render correctly in the modern experience (both global and current navigation), including any scoped or audience-targeted links. We haven’t pulled all the classic settings into the modern panels yet, so when you need to edit the navigation elements, the edit link will direct you to the classic settings page. Navigation settings on a classic team site: Now render correctly on a modern page: Additionally, subsites will correctly inherit from the parent web when structural navigation is used. Parent site: Subsite: We hope this unblocks you as you move to the modern user experience (UX). Try it out, and let us know if you have any questions. Thanks, Sean!
Update: Document Sets in Modern Document Libraries
I am pleased to announce some updates on the plan and timeline for improving the Document Set experience in modern document libraries. In January, we communicated a March delivery date for these improvements. We apologize for missing that date. We’re now planning on rolling out this change in May. We will be making the official announcement to the Message Center very soon with exact dates. Thank you all for your patience! This change allows organizations to use the power of document sets to group related documents together with consistent metadata and structure without having to go back and forth between classic and modern experiences. Document sets now look and feel like ordinary folders in modern libraries, and benefit from all the cool new features in modern. This means that users can drag and drop content to upload to document sets, link to content that lives outside the document set, pin files to the top of the document set, start flows on document set items, and define conditional formatting on document set items. It also means that the Document Set experience can be customized using SharePoint Framework Extensions, just like all other modern list views. All the content management rules you can define on document set content types are still supported. No business processes were harmed in the making of this change! Document set metadata can be viewed and edited in the details pane while in a document set. Shared metadata specified in a document set content type continues to work as it always has; values inside shared columns will be copied to items inside the document set. Columns that are identified as Welcome page columns in the content type are sorted to the top of the details pane, so that users can find them easily. Content and structure rules specified in the document set content type are also supported, including the default content and default view settings. Document set versioning functionality will appear under the context menu on document set items in the modern list view, include “Capture Version” and “Version History.” Other document set-specific actions from the Document Set ribbon are still there, but only in classic. Just like any other modern list view page, you can click “Return to classic SharePoint” in the lower left hand corner to go back the classic document set experience back. The one caveat is that customized document set welcome pages are not supported in modern. This change will not affect document sets that use welcome pages that have been configured with custom HTML or web parts; those welcome pages will still be displayed in classic mode, as they are today.
New Library UI - non-required "Required" metadata
The new Library UI does not require metadata or content types to be filled out when uploading a document. This topic was well discussed in the Yammer network, but I feel it is important enough to move here since the Yammer content is to be deleted in September. I will try to summarize the issue. Please comment if I've left out something. - The new UI does not require metdata to be filled out, even if the column is set to "required" - There is no promt for the user to fill out metadata, they must know they need to go to the "details" pane or "quick edit" view to enter metadata after the document is uploaded. - There is no prompt for content type selection when uploading a document. - The document is not marked in anyway to notify the user it is missing metadata or content type. In the classic library UI, the document would be checked out and could only be checked in once the uploader filled in the required metadata - Library webparts on pages are affected by the the Library UI view. When trying to upload a document to a library webpart, Content type selection is buggy if the Libary itself is set to use the new UI. As discussed in the Yammer network, these changes are a major blow to businesses that rely on and preach the use of metadata instead of folders. Microsoft is trying to make document uploading easier for the users, but this type of change in (significant) behavior dramatically affects the design and usage of SharePoint and document storage. Consumption of content via views and other methods requires proper metadata to be filled out, and users are rarely inclined to fix document metadata after it has been uploaded. Ultimately, these changes make it too difficult to use SharePoint to rigorously structure and drive processes around data. Some things that were suggested/discussed: - Bring back the original functionality - Create an optional library property that lets admins turn on and off prompting for metadata/content types. - "required" should me "required" - bring back item checkout on upload - Mark the document somehow that it is missing required metadata - when uploading multiple documents, open quick edit immediately for users to add metadata - better reporting on checked out documents, and which documents may be missing metadata - required metadata options will clash with folder syncing from windows explorer I am amongst many other admins who have rolled back the new UI and continue to use the "classic view" until functionality is production ready. If you would like to read further on this issue, you can access the Yammer thread for a few more weeks: https://www.yammer.com/itpronetwork/#/Threads/show?threadId=727393585Introducing "Request sign-off" - an approval flow that requires no set up
We are happy to announce a new feature in SharePoint called "Request sign-off". The goal is to provide you an easy way to send an item for approval to someone else. This feature enables an open approval process that allows you to easily record whether or not a document or list item was approved or not. There is no setup required. Request sign-off makes use of SharePoint's integration with Microsoft Flow. You can use it by selecting a file or list item (but not a folder), and then pulling down the Flow menu in the modern library or list UI, and selecting "Request sign-off". This flow will appear alongside any other custom flow that you or others may have added to the library. Once it is invoked, Request sign-off will create a new text column in your library called "Sign-off status". This column will record the state of your request. It works just like any other text column, you can sort, filter or group by it to organize your library. On invocation, this will tell you that it will send an approval request on your behalf, and ask your consent. Once this is provided, you can pick one or more approvers, and write a message to them for your approval request. If you add more than one approver, any one of them can approve your request: The person you sent the approval to will receive an approval request. This will be an actionable message on clients that support it (meaning you can approve it directly from within Outlook). The approver can also provide some comments along with their decision. There will also be a link included that lets the approver view the item in question: The sign-off status column is then updated with the decision, and the person who sent the approval request will receive an email with the comments: By saving you the trouble of setting up a flow and creating a new column to track status, we hope that this feature will make it easy to add a lightweight approval process to your libraries and lists. We expect this feature to start rolling out to our customers in targeted release (previously called first release) after April 9. Barring any issues we will continue to roll it out to the rest of our customers in two phases late April and early May.Configure modern search results to search all of your organization (rather than the current site)
Hey everyone, We heard from many of you the need to be able to change the scope of your modern search results pages. When you create a new communication site or team site in SharePoint Online today, and type into the search box, you are taken to the modern search results page. This page shows results from your current site by default, and allows you to expand the scope of your search to the hub that the current site is associated with (if there is one), or to the whole organization. But there is a desire for being able to change the behavior to always search over the whole organization, or across the hub a site is associated with, without needing an additional click, especially if the site in question will be used as a modern landing page for your organization. I'm happy to say that with the latest version of the SharePoint PnP PowerShell extensions, it is possible to run a simple command as the site owner, and make your site use the organization, or the hub scope by default. To change this setting: 1. Start PowerShell in administrator mode as you will be installing the PnP extensions. 2. Run the following commands to in this order: PS C:\WINDOWS\system32> Install-Module SharePointPnPPowerShellOnline # If you previously had installed this module, you may need to use the "-Force" parameter to install the newer version. PS C:\WINDOWS\system32> Connect-PnPOnline -Url https://contosodemosg.sharepoint.com/sites/Strategy -UseWebLogin # this will prompt you to sign into your site. Use the site owner credentials to sign in PS C:\WINDOWS\system32> $web = Get-PnPWeb PS C:\WINDOWS\system32> $web.SearchScope = 1 # 1 for Tenant, 2 for Hub, 3 for Site, 0 for default behavior PS C:\WINDOWS\system32> $web.Update() PS C:\WINDOWS\system32> Invoke-PnPQuery After running these commands, the site will start to show results from the whole organization. To go back to the default setting, run the commands again with the value provided to "SearchScope" parameter to 0. To search across the Hub, use 2 as the SearchScope value. We will be providing a way to set this setting using the UI in a future release as well. Updated in April 2020 to reflect the ability to search across Hubs.NEW FEATURE: Team news authoring in the SharePoint mobile app for iOS
We are excited to announce team news authoring on the go using the SharePoint mobile app for iOS (version 2.1, released yesterday to the store)! You can add rich text, images from your phone, and documents from the site to your news post. Once published, the news post will show up immediately on your site, and people can view it both in the iOS app and on the web. For this first version, editing existing posts or saving drafts aren’t available via the iOS app. To edit an existing post, go to the team news experience on the web. We are eager to have you give it a try and let us know how it works for you. Tell us how you use mobile news authoring, and how we can make this feature better and more useful moving forward. Note: If you haven't seen the team news feature in your site, it hasn't rolled out to your organization yet. Stay tuned! Mark-Kashman Andy Haon Nate Clinton Alina SkarbovskyNew Group calendar web part rolling out now
The SharePoint team is excited to announce the new Group calendar web part! This web part will be added to the toolbox when creating team news articles and modern pages. We are rolling out to First Release customers now! Note: only tenants that have First Release (FR) set to on for the entire tenant will see these features. Per user first release flighting is not applicable when creating new content that could be seen/viewed by non FR enabled users. What are modern pages you ask? “Modern team site pages are fast, easy to author and support rich multimedia content. And pages look great on any device, in a browser or from within the SharePoint app. Using pages is a great way to communicate and share your ideas—such as status and trip reports, how-to write-ups, know-before-you-go guides and frequently asked questions.” - from our blog post last year. Group calendar The Group calendar web part allows you to easily view the calendar of an existing modern group on a page. Just select the group you’d like to link, select the number of calendar events per page you’d like to show, and the web part will automatically populate the events. Easily switch between past and upcoming events, get more details about a specific event, and even download the event to add to your calendar. In the future, we will be listening to customer feedback and adding features! See our support documentation here.
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